Supervisor's Role

Supervisors are responsible for providing a performance evaluation for their staff members every 365 days. Staff members must have current, satisfactory performance to apply and participate in JEP.

1. The supervisor will receive a Workday task for approval/denial of a staff member's Job Enrichment Application.
2. The supervisor must respond to the task within seven days, approving or denying the staff member's eligibility to participate in the Job Enrichment Program.
3. By approving this application, you are certifying that the staff member has acceptable performance and you support the individual participating in the Job Enrichment Program.
4. By denying this application, you do not support the individual participating in the Job Enrichment Program. You are responsible for sharing the reasons why you have denied the application (including supporting documentation) with the staff member. 

Relevant learning opportunities are identified in a collaborative JEP Learning Plan process between staff members and supervisors. Learning Opportunity Resources include a variety of sources for Job Enrichment learning. In addition, other relevant learning opportunities (conferences, seminars, webinars, specialized training, etc.) may be completed. 

All eligible learning opportunities must be completed while employed at Miami University as a Classified staff member. Courses completed prior to being accepted into the JEP will not count for JEP credit.

Repeatable Learning Opportunities

Job Enrichment participants may choose to repeat learning opportunities; however, Job Enrichment credit will only be awarded one time per learning opportunity unless the course meets one of the exceptions below:

• Course has significantly changed
• Annual conferences/seminars
• Required professional certification courses

Learning Opportunity Related Expenses

It is the supervisor's role to be aware of all costs for materials, content and labor associated with learning opportunities, and to demonstrate fiscal responsibility for departmental/University funds. All learning opportunities have a cost, most of which is covered by the department/University. However, some related expenses associated with JEP learning opportunities may be the responsibility of the staff member. 

• The supervisor will receive a Workday task for approval, send back, denial of a staff member's Job Enrichment course completion.
• The supervisor should review the staff member's learning takeaways and how they will apply the learning in their role.
• The supervisor must respond to the task within seven days, approving, sending back or denying the course completion for JE credit.
  • Approve: The supervisor is certifying that the course is relevant to the staff member's role and that all submitted information is accurate and complete.
  • Send back: The supervisor is requesting additional information regarding the course completion.
  • Deny: The supervisor is certifying that the course is not relevant to the staff member's role or that the staff member is ineligible to participate due to performance.

JEP participants are expected to fully attend all learning opportunities in which Job Enrichment credit is granted. This expectation is included in the Ethics Statement. 

Learning opportunities completed during normal work schedule:

• Full-time and Half-time (greater than or equal to .50 Full Time Equivalent) staff members may participate in Job Enrichment learning opportunities during their normal work schedule with supervisor approval.
• Supervisors are responsible for authorizing release time for staff to attend learning opportunities during the normal work schedule.
  • Release time during the normal work schedule is not guaranteed and is based on the business need as determined by the supervisor.
  • Consideration will include the impact on the individual, department, division, and University.
  • The supervisor will ensure that participation will not interfere with the satisfactory performance of the normal employment obligations.
  • The supervisor will monitor equitable opportunity for all staff to participate in the JEP.
• Overtime payment is not guaranteed for learning opportunities that overlap with the end of a staff member’s working hours. The individual should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.

Learning opportunities offered outside normal work schedule:

• Full-time and half-time staff members may participate in Job Enrichment learning opportunities outside their normal work schedule.
• Supervisors are responsible for considering any adjustments to a normal work schedule to accommodate learning opportunities outside normal work schedules.
• Overtime payment is not guaranteed for learning opportunities offered outside normal work schedules. Staff members should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.