Event Spaces

1. Request the space

• Requests must be made using the event space request form at least 72 hours in advance of the requested reservation date. 

2. Acknowledgement

• Acknowledgment will be in the form of a tentative contract which will be sent to the requester no later than the end of the next business day.
• The contract must be signed and returned (with any additional information requested) within 14 days or the reservation will be canceled.

3. Acceptance

• Once the signed tentative contract is received, the reservation will be made firm.
• The contract will be signed by Special Facilities and returned to the requestor.
• The contract must be signed and returned (with any additional information requested) within 14 days or the reservation will be canceled.

When scheduling for the next academic year, keep in mind that certain user groups may have priority over you. The order of priority and the dates in which they hold priority are as follows:

1. University Events (December 1 - January 31)
   1. i.e. commencement, convocation. 
2. University Mission (December 1 - January 31)
   1. i.e. job fair, athletic events, performing arts.
3. Academic Departments (February 1 - 28)
   1. i.e. athletic team practices, ROTC events, music department
4. Academic Mission (February 1- 28)
   1. i.e. department lectures, honors program, Oxford Chamber Orchestra.
5. Registered Student Groups (March 1 - 31)
6. Non-University Groups (after March 31)

Any group submitting after their priority deadline will be granted use on a first come, first serve basis.