Committee on Faculty Research program guidelines

Updated January 31, 2022 for AY 2021-2022

INTRODUCTION

The Committee on Faculty Research (CFR) is an appointed Committee of the University Senate charged with supporting and encouraging the development of externally funded research at Miami University. The Committee interprets research as creative endeavors that seek to add to the sum of human knowledge; as well, the Committee supports a wide range of professional activities and recognizes that research varies from discipline to discipline.

One of the major sources of funds for support of the CFR program is the indirect cost recovered by the University on grants from external sources. Growth in external funding that includes recovered indirect costs will grow the size of the pool of funds available through the CFR. The Committee encourages investigators to aid the CFR and the University generally in securing funds from sources that include indirect costs.

In considering proposals, the Committee takes into account whether the investigator has previously sought external  funding. Help in seeking external funding for research is available from the Office of Research and Innovation.

The Committee on Faculty Research currently administers three programs that are funded by the University. They are the:

Specific information regarding these programs is provided in the following sections.

In keeping with broader university-wide diversity and inclusion efforts, proposals  for research, scholarship, or creative activities in the areas of social justice, human rights, diversity, and inclusion are particularly encouraged. Regular eligibility criteria and application procedures, as outlined in the CFR Program Guidelines below, apply.


FACULTY RESEARCH GRANTS PROGRAM

I. Eligibility Criteria

With the exception of the individuals who review the applications, all continuing tenure-eligible or tenured faculty, including librarians holding the M.S.L.S. degree or equivalent, are eligible. Degree and rank at the date of application shall determine eligibility. Teaching, clinical professors and lecturers assigned research or scholarship as part of workload expectations are also eligible. The Committee encourages proposals from all disciplines and campuses at Miami University. Funds from the Committee on Faculty Research are not to be used toward completion of any advanced degree on the part of the principal investigator.

II. Restrictions

  1. A faculty member may request support for only one individual-investigator research project in a given year. A faculty member may request support for one collaborative research project each year in addition to the one individual investigator research project. For faculty requesting one collaborative research project and one individual investigator research project, there must not be overlap in scope for the two projects.
  2. A faculty member who has previously received Faculty Research grant(s) from CFR is immediately eligible for future awards, provided that the faculty member has submitted external proposal(s) for funding equal to or greater than the amount of the last CFR funds awarded, and has demonstrated achievement of the scholarship proposed in the prior Faculty Research grant(s).
  3. CFR funds are considered seed money for obtaining preliminary data or information that will lead to submission of proposals to external funding sources. Proposals addressing new avenues of research and scholarship for the investigator, initiating new projects and pilot studies, or testing novel or controversial research/creative ideas are encouraged. CFR expects investigators to seek other support for continuing research and scholarship in established areas. Thus, sustained research funding is expected to come from external sources and internal sources are to launch new areas of research and inquiry. 

III. General Conditions for Award

  1. Awards will be made only for projects that are initiated and supervised by Miami University faculty.
  2. The limited funds available do not allow the Committee to consider funding projects for (1) the improvement of the applicant's teaching; (2) the writing of textbooks; (3) the editing of anthologies, except those in which the editing involved original research on the part of the investigator; (4) the subvention of publication costs for books; (5) professional memberships; (6) travel to professional meetings, except in extraordinary cases; (7) research which is primarily beneficial to the administrative structure of Miami University; or (8) research which is similar to that currently supported by other internal and external sources.
  3. In submitting an application, each proposer agrees to acknowledge any Committee on Faculty Research support in publications, exhibition catalogs, and the like, which may result. In addition, each awardee commits to serve as a reviewer for future rounds of CFR proposal reviews.
  4. Research methods may require approval by an ethics or safety oversight committee(s)
    1. For awarded proposals involving the use of select agents, human pathogens, or other bio hazardous material, the application must be submitted to the Institutional Biosafety Committee (IBC) for review and approval before research begins. Contact the Research Ethics & Integrity Office for application information (513-529-3600). The proposer must also:
      • Demonstrate knowledge of how to store and maintain select agents, human pathogens, or other bio hazardous material; or
      • Submit a waiver to the IBC verifying previous training and/or skill in storage and maintenance practices at the time of proposal submission.
    2. For awarded proposals involving regulated human subjects research, researchers must:
      • have completed human subjects ethics training components (application orientation and on-line training), and
      • obtain approval by the Institutional Review Board before beginning research through submitting an application to the board.
      • Information on training dates, the on-line ethics training requirements and descriptions of research requiring approval see: www.MiamiOH.edu/compliance/irb or contact the Research Ethics & Integrity Office (513-529-3600).
    3. For awarded proposals involving interaction with live vertebrate animals, the proposer must obtain approval of the Institutional Animal Care and Use Committee (IACUC) before research begins.
    4. Please contact the Office of Environmental Health and Safety for information on the approval requirements for proposals involving the use of radioactive isotopes.
  5. Individuals receiving support from the Faculty Research Grants program will submit a report to the CFR summarizing the project outcomes within 3 months of award completion. 
  6. All awards are subject to University policies on leaves, copyrights, patents, royalties, and conflicts of interest as outlined in the Miami University Policy Library. 

IV. Categories of Support

The Faculty Research Grants Program awards can provide support for proposal budget categories allowed for most federal research grants including salary (academic year and summer), fringe benefits, tuition remission, travel, participant costs, materials and supplies, consultant services, computer services, and equipment or facility rental or user fees. Support can be requested in as many or as few categories as needed. Descriptions, examples, and restrictions on these categories of support are provided below:

  1.  Salary Support

    • Summer or academic year salary for Miami University faculty, research scientists, research engineers, postdoctoral fellows, graduate students, and undergraduate students are allowed. With the exception of consultants (see section F, below), CFR grant funds cannot be used to support individuals not employed by Miami University unless approved in advance by the Vice President for Research and Innovation.
    • Each person requesting salary support, and their proposed roles and duties, should be listed in the Budget Justification. Fringe, as described below, should be included for all individuals with requested salary support.
    • Salary support for Miami University faculty, research scientists, and research engineers should be included in the "Senior Key Persons" section of the proposed budget within Cayuse.
      • The amount entered in the "Senior/Key Salary" field should be the sum of requested salaries for Miami University faculty, research scientists, and research engineers for the proposal.
    • Salary support for Miami University postdoctoral fellows, graduate students, undergraduate students, consultants, or other personnel should be included in the "Other Personnel" section of the proposed budget within Cayuse.
      • The amounts entered in "Other Personnel" salary fields are the sums of requested salaries in each personnel category. The sum of salary for consultants and other personnel salary should be entered in the "Other" field.
    • Salary support may take the form of academic year salary, summer salary or course buyouts 
      • If course buyouts are requested, the cost should be included in the budget as the appropriate number of academic months of salary support for the faculty member and details must be included in the Budget Justification. Details must include the course name, department, number of credit hours, and number of sections requested for the buyout. Course buyout may be allowed if a justifiable case can be made for how the buyout will enable the proposed research, or why absence of course buyout would preclude accomplishment of the proposed research objectives.
      • Faculty wishing to request course buyout must negotiate with the Chair of the Department in advance of proposal submission to receive approval and determine the cost, and the corresponding number of academic months of salary support, that should be included in the budget.
    • Fringe must be included for all personnel with requested salary support.
      • Fringe for proposed Miami University faculty, research scientists, and research engineers should be summed and entered in the "Fringe Benefits" field within the "Senior Key Persons" section.
      • Fringe for proposed Miami University postdoctoral fellows, graduate students, undergraduate students, consultants, or other personnel should be summed and entered in the "Fringe Benefits" field within the "Other Personnel" section.
      • Details below identify the fringe rates to be used for each type of personnel supported.
        • Faculty
          • Fringe rates for faculty are calculated as 37.13% multiplied by the sum of requested academic months and calendar months of salary support, plus 16.45% multiplied by the number of summer months of requested salary support.
        • Research Scientists and Research Engineers
          • Research Scientists and Research engineers can only request calendar months for salary support and fringe is calculated as 37.13% multiplied by the number of requested calendar months of salary support.
        • Postdoctoral Fellows
          • Postdoctoral fellows can only request calendar months for salary support and fringe is calculated as 37.13% multiplied by the number of requested calendar months of salary support.
        • Graduate Students and Undergraduate Students
          • Graduate students and undergraduate students can request academic months and/or summer months for salary support and fringe is calculated as 1.70% multiplied by the total number of requested months of salary support.
        • Other Personnel
          • All other personnel can only request calendar months for salary support and fringe is calculated as 37.13% multiplied by the number of requested calendar months of salary support.
  2. Tuition Remission

    • Tuition remission must be requested if the proposed budget includes salary support for Miami University graduate students.
      • Tuition should be entered in the the "Other 1" field within the "Other Direct Costs" section of the proposed budget within Cayuse.
    • Tuition should be included at the rate of $534 per credit hour.
      • For example, tuition for one graduate assistant for 18 credit hours (9 fall semester, 9 spring semester) would be included as $9,612
  3. Travel

    • Travel that directly supports the proposed research and scholarship is allowable. Travel to conferences, meetings, or symposia that do not directly impact research and scholarship data collection or analysis will generally not be permitted. The amount requested and a brief description of the travel must be included in the Budget Justification. All travel must follow Miami University travel policies. Travel for personnel should be entered within the "Travel" section of the proposed budget within Cayuse.
  4. Participant Costs

    • Funds can be requested for stipends, subsistence allowances, travel reimbursement, for participants. Any requests for participant costs  must be justified as essential for completing the proposed research and described in the Budget Justification.
      • Participant support costs should be entered within the "Participant Costs" section of the proposed budget within Cayuse.
      • Do not enter tuition for graduate assistants in the "Tuition/Fees/Health Insurance" field within "Participant Costs". 
        • Tuition for graduate assistants should be entered in the the "Other 1" field within the "Other Direct Costs" section of the proposed budget within Cayuse.
  5. Materials and Supplies, and Other Data Collection Costs

    • Consumable items or data collection costs required for the proposed research should be included as materials and supplies. This could include costs encountered for individuals within human subjects studies or animal research costs. The amount requested and a brief description of the items must be included in the Budget Justification.
      • These costs should be entered in the "Materials and Supplies" field within the "Other Direct Costs" section of the proposed budget within Cayuse.
  6. Consultant Services

    • Consultant services are generally allowed provided that the services are essential for data collection or analysis. The amount requested and a brief description of the services must be included in the Budget Justification.
      • A quote or prospectus for consultant services must be included with the budget justification.
      • These costs should be entered in the "Consultant Services" field within the "Other Direct Costs" section of the proposed budget within Cayuse.
  7. Computer Services

    • Computers and computing service costs, such as cloud computing access, are generally allowed provided that the services or items are essential for data collection or analysis. The amount requested and a brief description of the items or services must be included in the Budget Justification.
      • These costs should be entered in the "ADP/Computer Services" field within the "Other Direct Costs" section of the proposed budget within Cayuse.
  8. Equipment or Facility Rental/User Fees

    • Funds to pay for equipment rental or user fees or facility rental or user fees are generally allowed provided that the services or items are essential for data collection or analysis. Common examples include access or user fees for libraries, archives, or instrumentation facilities within or outside of Miami University. The amount requested and a brief description of the costs must be included in the Budget Justification.
      • These costs should be entered in the "Equipment or Facility Rental/User Fees" field within the "Other Direct Costs" section of the proposed budget within Cayuse.
  9. Publication Costs

  10. Indirect Costs/Facilities and Administrative (F&A) Costs

    • No indirect costs will be charged. Within the budget tab of Cayuse, select “F&A Not Allowed” in order to populate the budget with an F&A rate of zero percent.

V. Proposal Submission and Evaluation

Proposals are submitted via Cayuse, the grants management system for the University. Detailed instructions on how to prepare and submit proposals for the Faculty Research Grants Program are provided on the Faculty Research Grants page.

Details regarding evaluation of proposals for the Faculty Research Grants Program are provided on the Faculty Research Grants page.

VI. Organization of the Committee

The Committee on Faculty Research consists of a chairperson elected by the members, nine regular members and three alternates, appointed by the Senate. For 2020-2021 the CFR chair is Dr. Rick Page, Chemistry & Biochemistry (pagerc@MiamiOH.edu, 529-2281).

Committee members and alternates will be appointed for three-year terms, or to fill the remainder of a non-expired term. Participants will serve no more than three years as a member and/or an alternate in any five-year period, unless this rule is waived by the Committee.

Members who have an official release from academic duties may request a temporary leave from the Committee. The alternate to the member will assume duties as a full member for the leave period. A temporary alternate will be appointed for that same period. Members or alternates who resign from the Committee will be replaced by appointments approved by Senate. Regular members of the Committee are the voting members. Alternates serve on the subcommittees and as discussants at full Committee meetings. The alternate serves as a voting member when the full member is absent.

Besides the members and alternates, additional reviewers will be appointed by CFR for the purpose of evaluating grant applications. The number of reviewers will vary depending on the needs of each subcommittee. These reviewers are chosen in order to provide appropriate expertise within each subcommittee. CFR will seek reviewers whose areas of expertise supplement those on the Committee. Individuals who have had successful CFR applications in the recent past will be strongly considered for participation in the review panel. 


UNIVERSITY FACULTY SCHOLAR AND JUNIOR FACULTY SCHOLAR AWARDS

The Miami University Faculty Scholar Award honors faculty whose sustained excellence in research or other creative activity has brought them prominence in their fields.

The following three Faculty Scholar Awards may be made:

  • One in the humanities and fine arts (FAH),
  • One in the applied and natural sciences (ANS), and
  • One in business, education, and social sciences (BESS).

All three of these awards by subcommittee will be conferred on faculty members with a substantial and continuing record of outstanding scholarly or creative work.

The Miami University Junior Faculty Scholar Award honors assistant professors that have demonstrated great potential in research or artistry and achieved significant standing in the field. The following three Junior Faculty Scholar Awards may be made:

  • One in the humanities and fine arts (FAH),
  • One in the applied and natural sciences (ANS), and
  • One in business, education, and social sciences (BESS).

Candidates for the Junior Faculty Scholar Award must have rank of assistant professor by due date of the CFR application.

Except in the case of junior faculty, the award will not ordinarily be given to the same person more frequently than every ten years.

Any faculty member may nominate or re-nominate any other regular tenured or tenure track faculty member for a Faculty Scholar Award. Faculty Scholar and Junior Faculty Scholar applications can be active for 3 years; updates to the applications will be requested for submission by the deadline date.

Nominations should be inclusive with respect to the faculty member’s accomplishments, but special consideration will be given to the nominee’s record in research or creative activities while at Miami.

The nomination letters are important in the evaluation process and should include:

  • A perspective on the contribution of the candidate to his/her field that is understandable to the non-specialist; and
  • Information on the importance/ impact of the candidate's contribution on the national/ international level (also understandable to a non-specialist).

The deadline for submitting nominations this year will be Friday, December 4, 2020. Nominations will be reviewed, and awards decided, by the Committee on Faculty Research (CFR).

Each recipient of a Faculty Scholar Award or Junior Faculty Scholar Award will receive a grant of $2,000 for the pursuit of further research or creative endeavor. All persons selected for this award will be honored publicly.

Nominations will be solicited annually by the CFR. Each nomination should include:

  • The original completed nomination form (signed by both nominators),
  • A separate letter of nomination from each of the nominating Miami faculty members, and
  • Current curriculum vitae of the nominee.

Nomination letters should speak to and document the nominee’s standing in the field, highlighting particularly acclaimed works and any professional recognitions, honors, and leadership roles.

To nominate a colleague, please complete the CFR Faculty Scholar and Junior Faculty Scholar Award nomination form online.


PUBLICATION, REPRINT, EXHIBITION, AND PERFORMANCE COSTS (PREP) PROGRAM

I. Eligibility Criteria

All continuing faculty members tenure-eligible or tenured, including librarians holding the M.S.L.S. Degree or equivalent, are eligible.  Retired, and/or emeriti faculty who meet these criteria also are eligible to apply for support from this program for up to three years.  Degree and rank at the date of application shall determine eligibility.

II. General Description

Under certain conditions, the Committee on Faculty Research will approve payment of up to $500 toward the following costs. (The $500 limit holds for page charges, publication costs and reprint charges combined and for articles or books with more than one author. It also holds for exhibition costs when more than a single piece of work is involved and for performance/competition costs when more than a single composition is involved. No faculty member may receive more than $500 in this program in any academic year.)

A. Journal Page Charges and Book Publication Costs

Journal page charges and book publication costs for a single article, book or book chapter will be considered for funding. Textbooks are not eligible for this program. Book publication costs may include the production or reproduction of maps, charts, graphs, photographs or other graphic material; the facsimile reproduction of unique artistic or textual material such as manuscripts and incunabula; permission charges; and the preparation of indexes.

Applications for journal page charges must document that:

    1. The article is published in a refereed journal,
    2. The imposition of page charges is a standard practice of the journal and not simply a means of obtaining early publication,
    3. The page charges fulfill a necessary condition for publication, and
    4. The applicant has been unsuccessful in obtaining a waiver of the charges and has no outside resources at his/her disposal.

Applications for book publication costs must document that:

    1. The book is under contract for publication,
    2. The book publication costs fulfill a necessary condition for publication, and
    3. The applicant has been unsuccessful in obtaining a waiver of the charges and has no outside resources at his/her disposal.

Documentation may take the form of a copy of the journal’s or publisher's masthead page (when that indicates editorial policy), copies of correspondence with editors of the journal or publishing house, a copy of the book contract, and other appropriate material.

B. Reprint Costs

Reprint costs for each article or book chapter in a refereed publication, regardless of the number of authors, will be approved for the minimum number of reprints which a publisher will sell, unless the publisher provides fifty or more free. Further, the purchase of additional reprints may be approved by the Committee if the need is known. Documentation of costs and schedule of charges must be provided. Copying costs are not covered by this program.

C. Exhibition/Competition Costs

Exhibition/competition costs incurred by a faculty member while submitting and returning works of art, architectural plans or models, and so on, to and from a professional competition will be considered for funding provided that:

    1. The exhibition/competition is juried,
    2. The work is accepted for exhibition and/or competition and
    3. The applicant has had no outside resources at his or her disposal. All applications for exhibition/competition costs must document costs, e.g., framing, packaging, shipping, and insurance.

D. Performance and Composition Costs

Performance and composition costs incurred by faculty members for submission and performance of their musical works in a professionally competitive concert or contest will be considered for funding provided that:

    1. The work has been selected for performance or awarded a prize and
    2. The applicant has no outside resources at his or her disposal.

All applicants for performance/competition costs must document these points.

Performance and composition costs may include the following:

    1. Entry fees,
    2. Packaging,
    3. Mailing,
    4. Insurance,
    5. Performer fees,
    6. Rental of special instruments,
    7. Reproduction of the final copy of music including the score, and
    8. Travel including transportation but excluding housing and meals.

E. Music Performance Costs

Music performance costs incurred by a faculty member for his or her performance in a professional music setting will be considered for funding provided that:

    1. The performance has been invited,
    2. The performance has the potential to be reviewed, and
    3. The performance is endorsed by two professionals in the field external to the University verifying the professional level of the performing site, or by evidence of selection by a jurying process.

All applicants for music performance costs must document these points.

Music performance costs may include the following:

    1. Entry fees,
    2. Packaging,
    3. Mailing,
    4. Insurance,
    5. Performer fees,
    6. Rental of special instruments,
    7. Reproduction of the final copy of music including the score, and
    8. Travel including transportation but excluding housing and meals.

To apply, please complete the CFR PREP program application form online. Application for support in this program may be made at any time.

Contact us: CFR program guidelines

Administrative questions:
Patsy Day
Administrative Assistant to CFR
102 Roudebush Hall
513-529-3650
cfrcommittee@MiamiOH.edu


Programmatic questions:
Rick Page
CFR Chair (2020-2022)
513-529-2281
pagerc@MiamiOH.edu