CFR Faculty Research Grants

Updated December 10, 2021 for Academic Year 2021-2022.

The Committee on Faculty Research is an appointed Committee of University Senate charged with supporting and encouraging the development of externally funded research at Miami University. The Committee interprets research as creative endeavors that seek to add to the sum of human knowledge; as well, the Committee supports a wide range of professional activities and recognizes that research varies from discipline to discipline.

One of the major sources of funds for support of the Faculty Research Grants program is the indirect cost recovered by the University on grants from external sources. Growth in external funding that includes recovered indirect costs will grow the size of the pool of funds available through the committee. The Committee encourages investigators to aid the University generally in securing funds from sources that include indirect costs.

The submission window for Faculty Research Grant applications opens January 4, 2022 and closes February 4, 2022. Applications will be reviewed, and awards decided, by the Committee on Faculty Research (CFR) in consultation with the Vice President for Research and Innovation. The expected start date for awards made in the Academic Year 2021-2022 cycle is May 16, 2022.

Revamped Faculty Research Grants (FRG) Program

The Faculty Research Grants (FRG) program is undergoing a complete overhaul for the 2021-2022 Academic Year. Details regarding budgets, eligibility, proposal preparation, proposal submission, and proposal evaluation are provided below.

Award Budgets

The revamped FRG will feature a more flexible budget to provide support for categories including salary (academic year and summer), fringe benefits, tuition remission, travel, participant costs, materials and supplies, consultant services, computer services, and equipment or facility rental or user fees. Support can be requested in as many or as few categories as needed.

The average award size to an individual investigator will be approximately $25,000 and the average award size to a collaborative team will be approximately $50,000. It is understood that research costs vary widely between disciplines. Thus, for individual investigator awards, it is expected that some will be less than $25,000 while others will be significantly higher. Applicants are encouraged to assemble a budget that will appropriately support the proposed research. The expected term for most awards will be 1 year.


All continuing tenure-eligible or tenured faculty, including librarians holding the Master of Library and Information Science Degree or equivalent, are eligible to apply. Degree and rank at the date of application shall determine eligibility. Teaching, clinical professors and lecturers assigned research or scholarship as part of workload expectations are also eligible. The Committee encourages proposals from all disciplines and campuses at Miami University. Funds from the Committee on Faculty Research are not to be used toward completion of any advanced degree on the part of the principal investigator.

  • A faculty member may request support for only one individual investigator research project in a given year. A faculty member may request support for one collaborative research project each year in addition to the one individual investigator research project.
  • A faculty member who has previously received Faculty Research grant(s) from CFR is immediately eligible for future awards, provided that he/she has submitted external proposal(s) for funding equal to or greater than the amount of the last CFR funds awarded, or has demonstrated achievement of the scholarship proposed in the prior Faculty Research grant(s).
  • CFR funds are considered seed money for obtaining preliminary data or information that will lead to submission of proposals to external funding sources. Proposals addressing new avenues of research and scholarship for the investigator, initiating new projects and pilot studies, or testing novel or controversial research/creative ideas are encouraged.

Structure of Proposals

Proposals must include items 1-10 listed below and must be assembled into a single PDF file. Items 1-5 must not exceed 5 pages in combined length.

Required Proposal Content

  1. Specific Aims
    1. A high-level overview of the discrete goals, or objectives, and/or research questions for the proposed research.
  2. Background and Significance
    1. This sets the stage for the efforts described in the approach. The background will be reviewed by individuals who are not experts in your field. In using jargon or technical terms, it is likely necessarily to define these terms to make the description accessible to a wide variety of reviewers. This section need not be written for the layperson, but should provide enough clarity that anyone within your broad field or a closely related field could understand.
    2. The background should also present the motivation for pursuing the research.
  3. Approach
    1. The details on how the research will be conducted. Preliminary data, if available, can be included to demonstrate feasibility. Methods described in the approach should address or answer questions raised by the specific aims.
  4. Biographical Narrative
    1. A description of the qualifications of the faculty member(s) that enable pursuit and completion of the proposed research
  5. External Funding Plan
    1. Context for how a CFR grant would enable a subsequent successful application for external funding. The external funding plan should include:
      1. A timeline for submission of external proposals.
      2. A list of up to five external funding opportunities that will be pursued for external proposal submission.
        1. Opportunities should include funding agency, name of grant mechanism, URL of program announcement (if available), anticipated approximate date for proposal submission, estimated budget and length of funding.
  6. References Cited
    1. Literature or references cited should be included and do not count toward the 5- page limit.
  7. Budget
    1. A detailed budget delineating the amounts of requested funds in each budget category.
    2. Budgets do not count toward the 5-page limit.
  8. Budget Justification
    1. Each budget category included in the budget must have an accompanying section and description in the budget justification.
    2. The justification for each category should be a concise and clear description for why that particular budget category, and the amount requested, is necessary for success of the proposed research.
    3. Budget justifications do not count toward the 5-page limit.
  9. Biosketch
    1. Applicants will list scholarly or creative achievements (publications, presentations, exhibitions, performances, etc.) in the form of a 2-page curriculum vitae.
      1. For collaborative proposals, one biosketch should be included for each faculty member involved in the proposed research.
    2. Applicants should highlight those achievements that are most recent and/or most relevant to the proposed research.
    3. Biosketches do not count toward the 5-page limit.
  10. Prior CFR Support and Current Funding
    1. List current external and internal funding. Applicants must list any prior CFR awards and provide a description of external funding applications and awards that resulted from each CFR award.
    2. Prior CFR support and current funding does not count toward the 5-page limit.

Submission of Proposals

All FRG proposals will be submitted via Cayuse at

Cayuse Instructions

Login to Cayuse at

Landing Page

Click on "Cayuse SP (Sponsored Projects)" under the Research Administration Modules heading.

Cayuse SP Dashboard

Click on "Start New Proposal" under the Proposal Dashboard menu.

Start New Proposal Page

Fill out the following fields as shown below.

  • "Sponsor"
    • Click on the field to the right of "Sponsor"
    • Type "Miami"' into the "Keyword" field, then click the "Search" button.
    • Select "Miami University" from the pop-up list
  • "Funding Opportunity/Sponsor application No:"
    • Leave blank
  • "Sponsor Program Name:"
    • Enter "CFR Faculty Research Grant"
  • "Proposal Guideline URL:"
    • Leave blank
  • "Prime Funding Agency:"
    • Leave blank
  • "Award Admin Dept:"
    • Click on the field to the right of "Award Admin Dept:" and select your department from the pop-up list
  • "Primary Administrative Contact:"
    • Click on the field to the right of "Primary Administrative Contact:" and enter your last name in the pop-up field, click search, then select your name from the pop-up list
      • For applications from a team of faculty, select only yourself in this list. Other collaborating faculty will be added on a later page (Investigators/Research Team tab).
  • "Short Project Name:"
    • In the field to the right enter "CFR FRG 2021-22 XX", where "XX" is replaced with your last name
  • "Project Start Date:"
    • select May 16, 2022 
  • "Project End Date:"
    • select May 14, 2023 
  • "Activity Code:"
    • Click on the link to the right of "Activity Code:" and select the appropriate activity from the pop-up list that describes your proposed research
  • "Proposal Type"
    • select "New"
  • "Instrument Type:"
    • select "Grant - Internal"
  • "How will this proposal be submitted?"
    • select "Sponsor website"
  • "How will this proposal be submitted?"
    • select "Sponsor website"
  • "Affiliated Unit(s) (if applicable):"
    • Click on the link to the right of"Affiliated Unit(s) (if applicable):" and select other affiliated units from the pop-up list as applicable
    • select February 4, 2022, enter 5pm Eastern 
    • select "Receipt" radio button
  • "Title of Project:"
    • enter project title here
  • Do not select either the "Create a Paired Proposal" or "Pair with a 424 Proposal" radio buttons
  • Click the "Save" button at the bottom of the page

This completes the "General Information" tab. Please proceed to the "Investigators/Research Team" tab.

Investigators/Research Team Tab

"Personnel" added on this tab should only include Miami University Faculty members.

  • "Last Name:"
    • Click on the field to the right of "Last Name:" and enter your last name in the pop-up field, click search, then select your name from the pop-up list
      • For applications from a team of faculty, select only yourself in this list. Other collaborating faculty will be added by repeating the steps on this tab.
    • Selecting your name will auto-populate the "Last Name:" , "First Name:", "Phone:", "Email:", and "Unit:"  fields.
  • "Person Months:"
    • Enter the number of person months that you will devote to the proposed research
      • Clicking on the "Person Months" URL will initiate download of a file for calculating person months and percent sponsored effort.
  • "Sponsored Effort %:"
    • Enter this value as a percentage represented by the number of Person Months divided by 12
      • For example, for 2 person months of effort, 2/12=0.167 and this would be entered in the "Sponsored Effort %:" field as 16.7
  • "Cost Shared Effort %:"
    • Leave this field blank
  • "Allocation of Credit %:"
    • If you are submitting a single investigator award, enter 100
    • If you are submitting a multiple investigator award, enter a value less than 100 that reflects the percent allocation of credit associate with this investigator.
      • Note that the sum of "Allocation of Credit %:" for all of the investigators must total 100.
  • Click the "Save Personnel" button
  • Proposals for a multiple investigator award should repeat the steps above to provide the required information in the "Last Name:", "Person Months:", "Sponsored Effort %:", and "Allocation of Credit %:" fields for each of the personnel.
    • The "Cost Shared Effort %:" field should be left blank for all personnel.

This completes the "Investigators/Research Team Tab" tab. Please proceed to the "Conflict of Interest" tab.

Conflict of Interest Tab
  • Question 1 "Is this project to be funded by a federal agency?"
    • Select "No"
  • Answer questions 2 and 3
    • Questions regarding Financial Conflict of Interest should be directed to Neal Sullivan, Director of Research Ethics and Integrity, 
  • Click the "Save" button

This completes the "Conflict of Interest" tab. Please proceed to the "Regulatory Compliance" tab.

Regulatory Compliance Tab
  • Answer the "Human Subjects" and "Animal Subjects" questions
    • If yes, IRB or IACUC approval information must be provided as appropriate and as indicated by popup sections. 
  • Check boxes under "Research Materials" as applicable.
  • Click the "Save" button

This completes the "Regulatory Compliance" tab. Please proceed to the "Export Control" tab.

Export Control Tab
  • Questions 1, 2, and 3 can typically be answered "no" for the CFR faculty research grants.
    • Questions regarding whether a research project may be subject to export control restrictions should be directed to Neal Sullivan, Director of Research Ethics and Integrity,
  • Click the "Save" button

This completes the "Export Control" tab. Please proceed to the "Intellectual Property" tab.

Intellectual Property Tab
  • Answer questions 1 - 6, providing additional information as requested by popup sections.
  • Click the "Save" button

This completes the "Intellectual Property" tab. Please proceed to the "Community Benefits" tab.

Community Benefits Tab
  • Answer questions 1-5 using your best judgement in evaluating your proposed research. For each question, select all that apply among "In State", "Outside State, but with US", or "Internationally."
  • Answer question 6 using your best judgement to select the closest matching primary activity from the dropdown list, or choose "Other or None."
  • If additional activity areas apply, answer question 7 select all that apply from the checklist.
    • Question 7 is optional and may be left unanswered if no additional activity areas apply.
  • Click the "Save" button

This completes the "Community Benefits" tab. Please proceed to the "Location of Sponsored Activities" tab.

Location of Sponsored Activities Tab
  • The location(s) where your research will occur should be indicated within the categories of "On-Campus", "In-State County", "Out-of-State", or "Out-of-Country" and you must assign a percentage to each location you list.
    • Note that the sum of percentages in all locations must equal 100%.

This completes the "Location of Sponsored Activities" tab. Please proceed to the "Proposal Abstract" tab.

Proposal Abstract Tab
  • Answer question 1 to indicate whether the abstract is free of confidential information.
  • Answer question 2 by entering a short abstract, typically 200 words or fewer.
  • Answer question 3 by selecting the discipline from the dropdown list that most closely matches the proposed research.
  • Click the "Save" button

This completes the "Proposal Abstract" tab. Please proceed to the "Budget" tab.

Budget Tab
Overview Section
  • Select "Detailed" from the "Budget Form:" dropdown list.
  • Select "1" from the "# of Budget Periods" dropdown list.
  • Enter the "Project Start Date:" as May 16, 2022 
  • Enter the "Project End Date:" as May 14, 2023
Cost Sharing Section
  • Select "No"
F&A Rates Section
  • The F&A rates for the CFR Faculty Research Grants program are 0.000%
    • If other values are listed, click on the percentage and in the pop-up window select "F&A Not Allowed"
    • The "Use calculated values" check box must be checked.
Budget Categories Section
Additional Resources Section
  • If additional resources are needed these resources should be negotiated with the appropriate chair and dean.
    • It is anticipated that, with exception of extraordinary circumstances, CFR Faculty Research Grant program applicants will select "No" for this question.
Click the "Save" button

This completes the "Budget" tab. Please proceed to the "Subcontractors" tab.

Subcontractors Tab

CFR program guidelines do not allow for subcontractors. Click the "No Subcontractors" button.

This completes the "Subcontractors" tab. Please proceed to the "Proposal Attachments" tab.

Proposal Attachments Tab
  • Select "Proposal, Final Submitted" from the "Document Type" dropdown menu.
  • Click the "Choose File" button to browse and select your proposal file. Submitted proposals must be a single file, prepared as described above in the "Structure of Proposals" section of this page, and must be in PDF format.
    • Click "Add" to upload the file.

This completes the "Proposal Attachments" tab. Please proceed to the "Approving Units" tab.

Approving Units
  • Approving units are departments and colleges. College approvers are automatically added upon adding department approvers.
    • The primary approving units for the faculty member submitting the proposal are automatically populated.
  • If additional approving units should be added, select the appropriate department from the popup list enabled by clicking in the field to the right of "Unit:" and then click the "Add Unit" button.
    • Repeat this step until all necessary approving units have been added.
  • Click the "Authorize Unit Listing"

This completes the "Approving Units" tab. Please proceed to the "Submission Notes" tab.

Submission Notes Tab
  • For proposals requesting course buy outs, a submission note must be included stating "This CFR proposal is requesting course buy out for XX courses."
    • In the statement, "XX" should be replaced with the number of course buy outs requested.
  • For proposals not requesting course buy outs this field can be left blank.

This completes the "Submission Notes" tab. Please see the instructions below to submit (authorize) the proposal.

Submit (Authorize) Proposal
  • After completing all of the tabs described above, submit the proposal by clicking the "Submit for Routing" button.
    • Completed tabs will feature a green check mark next to the link for that tab in the list.
  • Read through the list of four items that will occur upon submission.
  • If ready to submit, click "Yes" 

This completes submission of the proposal for routing. Please note that proposals must be certified by the department and college prior to the due date.

Evaluation of Proposals

Each application will be reviewed by three members of the reviewer pool. The reviewer pool will be organized by the Chair of CFR and be composed of members of CFR and may include Miami University faculty members who have received a CFR grant within the past four years.

The criteria for evaluation of proposals include:

  1. Intellectual merit
  2. Technical or creative approach and originality
  3. Impact on the field of scholarship
    1. Includes the degree of impact the research will have and the potential for success.
  4. Impact on scholarship by the Faculty member(s)
  5. Qualifications of the faculty member(s)
    1. For collaborative proposals this includes history or evidence of collaboration.
  6. Appropriateness of the proposed budget and justification of requested resources
  7. Likelihood that a proposal will spur submission of high-quality proposal(s) for external funding.


Contact us: CFR Faculty Research Program

Administrative questions:
Patsy Day
Administrative Assistant to CFR
102 Roudebush Hall

Programmatic questions:
Rick Page
CFR Chair (2020-2022)