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Late Night Miami

Miami Activities & Programming hosts free events to all students every Thursday, Friday and Saturday night of the semester through Late Night Miami. In partnership with the Division of Student Life, a variety of student organizations, and various University departments, the campus comes alive each weekend with free concerts, coffee houses, box office hit movies, block parties, casino nights and more! 

Do you have an idea for an awesome event on campus, but don’t know how to go about making it a reality? Is there something you would like to see MAP bring to campus this year? We love to collaborate! Reach out to us via email at map@miamioh.edu with your ideas! 

If you are interested in hosting an event in the spring, or have questions about Late Night Miami, please reach out to our team at map@miamioh.edu.

To see what events are happening this week, view the Late Night Miami calendar or follow us on Instagram and Twitter: @Miami_map. 

Additionally, if your student organization or department is planning an event on a Thursday, Friday, or Saturday night, your organization should apply for Late Night Miami event funding. Submit a Late Night Miami funding request to hold your date!

Late Night Miami Policies and Procedures

Policies

  • Miami University and Miami Activities & Programming (MAP) is committed to the policy that all persons shall have equal access to its programs, facilties, and employment without regard to race, color, religion, national origin, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or gender expression. Funding will not be awarded to programs that do not adhere to this policy. 
  • Funding is intended to support student programs and special events. Funding is not available for group general operating cost.
  • The Late Night Miami initiative require events to be free and open to all students. In order to be considered, the application must include marketing and publicity efforts to reach as many students as possible and may not have a capacity of less than 100 students. 
  • Prizes, giveaways, and food are great opportunities to entice students to the event, but should only make up a maximum of 20% of the requested event budget.
  • Marketing and publicity efforts should make up 10% of the requested event budget.
  • Due to the high demand of Late Night funding, we ask that organizations and departments submit one event for funding per semester.
  • Your event must start and go through 9:00 p.m. on Thursday, Friday or Saturday. Your event cannot end before 10:00 p.m. to qualify for funding.

Procedures

  • Funding applications for Spring 2020 are open from October 21, 2019 until November 14, 2019. Applications will be reviewed starting November 18, 2019 and will be approved at the discretion of the Director of Late Night Miami and Student Activities Staff.
  • Events submitted past the deadline will be approved for available dates on a first come, first serve basis.
  • Your event must be registered on The Hub at the time your application is submitted (This includes securing a space/room reservation on Virtual EMS or 25Live - Academic Room Reservation ).
  • In order to receive funding, you must include a detailed budget breakdown. Itemized funding is at the discretion of Late Night Miami and Student Activities Staff. Please include quotes, estimates, and links where possible.
  • If you are creating your own marketing materials, they must be submitted to MAP for approval no later than one month prior to your event. Your group will be required to use SLANT Design if marketing materials are not submitted by the deadline, and failure to submit materials for approval may result in loss of funding. 

Late Night Miami FAQs

When do applications for funding open?

Applications for Fall events open in March, and applications for Spring events open in October. 

How much detail is needed in our funding application?

The more details your application can provide about your event the easier it is for our team to understand the value and need for your event. Prior to submitting the application, your organization or department should make a space reservations, register the event through the Hub, create an itemized budget, and consider marketing needs.

How much detail should our budget include?

Your budget should be as specific and accurate as possible. We encourage you to reach out for quotes and actual pricing prior to applying for funding. Please use and complete the event budget template and submit with your application.

What types of things can Late Night Miami fund?

Late Night Miami can fund supplies that are specific to the event (i.e. room rental, event supplies, catering, speaker/performers, ect.) that are considered programming expenses. Supplies that are intended for group use beyond the event will not be eligible for funding.

Can we meet with someone to discuss our event before applying?

Absolutely, Miami Activities & Programming (MAP) and Student Activities are more than happy to meet with you, answer questions, and review your event prior to submitting an application for funding. To set up at meeting, please e-mail MAP at map@miamioh.edu

How do I request the services of SLANT Design? 

To request SLANT, please send a detailed email that includes your event time, date, location, and description along with any ideas you have for the graphic to map@miamioh.edu.

Late Night Miami Process

  1. Brainstorm with your organization or department
    1. Determine the kind of event you want.
    2. Determine the date of your event. Remember, the event must occur on a Thursday, Friday, or Saturday night from 9:00 p.m. (or earlier) and extend past 10:00 p.m.
    3. Determine the space and reservation needed.
    4. Submit your event on your organization’s Hub page for approval. List Miami Activities + Programming as a co-sponsor of the event.
  2. Determine the cost of the event
    1. Review price quotes for the event. 
    2. Complete the budget template form to be submitted with your application. The more specific, the better our team is able to understand the need and approve funding. 
  3. Apply for Late Night Miami Funding
    1. Fill out the application and submit on the Hub.
    2. Applications for Fall events open in March, and applications for Spring events open in October. 
    3. Preference will be given to groups that correctly apply prior to the set deadline, propose a program or activity that has the greatest potential to attract Miami students, and makes the most productive use of funding to benefit the greatest number of participants.
  4. Miami Activities & Programming and the Student Activities staff will meet within one week of the application deadline to discuss all applications. After the team has met and made decisions on the semester calendar, groups will be contacted by e-mail to approve or deny funding requests and confirm event details (Event Name, Description, Date, Time, and Location).
  5. Meet with the Late Night Miami Director at least one month prior to your event to address event logistics, advertising and marketing efforts, and review the Late Night Miami agreement. 
  6. Following the event, complete the Post Event form. Be prepared to review how the event went, opportunities for growth, funding information, and attendance numbers.