Do you have an idea for an awesome event on campus, but don't know how to go about making it a reality? Is there something you would like to see MAP bring to campus this year? We love to collaborate! Reach out to us via email at MAP@MiamiOH.edu with your ideas!

If your student organization or department is interested in receiving funding to host an event with MAP, look for the form on the Hub to apply.

To see what events are happening this week, view the MAP Events Calendar or follow us on Instagram: @Miami_MAP.

Collaboration Process

1. Brainstorm with your organization or department.
   1. Determine the kind of event you want.
   2. Determine the date of your event.
   3. Determine the space and reservation needed.
2. Determine the cost of the event.
   1. Review price quotes for the event.
   2. Create an estimated budget. The more specific the better in order to understand the need and approve funding.
3. Apply for MAP Collaborations funding.
   1. Fill out the application and submit on the Hub.
   2. Applications for Fall events open in March, and applications for Spring events open in October.
   3. Preference will be given to groups that apply prior to the deadline, propose a program or activity that has the greatest potential to attract Miami students, and makes the most productive use of funding to benefit the greatest number of participants.
4. Miami Activities and Programming and the Center for Student Engagement, Activities, and Leadership staff will meet after the application deadline has closed. After the team has met and made decisions on the semester calendar, groups will be contacted by e-mail to approve or deny funding requests and confirm event details (Event Name, Description, Date, Time, and Location).
5. Meet with the Collaborations or Inclusive Outreach Director at least one month prior to your event to address event logistics, advertising, and marketing efforts, and review the terms and conditions.
6. Following the event, complete the Post Event form. Be prepared to review how the event went, opportunities for growth, funding information, and attendance numbers.

Collaboration Policies and Procedures

Policies

• Miami University and Miami Activities and Programming (MAP) is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, religion, national origin, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or gender expression. Funding will not be awarded to programs that do not adhere to this policy.
• Funding is intended to support student programs and special events. Funding is not available for group general operating costs.
• The MAP Collaborations initiative requires events to be free and open to all students. In order to be considered, the application must include marketing and publicity efforts to reach as many students as possible.
• Prizes, giveaways, and food is a great opportunity to entice students to the event, but should only make up 20% of the requested event budget.

Procedures

• Events submitted will be approved for available dates on a first-come, first-serve basis.
• In order to receive funding, you must include a detailed budget breakdown. Itemized funding is at the discretion of the Director of Collaborations, Director of Inclusive Outreach, and the Center for Student Engagement, Activities, and Leadership staff.
• Marketing materials must be completed no later than 4 weeks prior to your event and your organization is encouraged to reach out to MAP if you need assistance with graphic design.

Collaborations FAQs

When do applications for funding open?

Applications for Fall events open in March, and applications for Spring events open in October.

How much detail is needed in our funding application?

The more details your application can provide about your event, the easier it is for our team to understand the value and need for your event. Prior to submitting the application, your organization or department should determine an event name, date, potential location, and itemized budget as well as consider any marketing needs.

How much detail should our budget include?

The more details your application can provide about your event, the easier it is for our team to understand the value and need for your event. Prior to submitting the application, your organization or department should determine an event name, date, potential location, and itemized budget as well as consider any marketing needs.

What types of things can MAP fund?

MAP can fund supplies that are specific to the event (i.e. room rental, event supplies, catering, speaker/performers, etc.) that are considered programming expenses. Supplies that are intended for group use beyond the event will not be eligible for funding.

Can we meet with someone to discuss our event before applying?

Absolutely, Miami Activities and Programming (MAP) and the Center for Student Engagement, Activities, and Leadership are more than happy to meet with you, answer questions, and review your event prior to submitting an application for funding. To set up a meeting, please e-mail MAP at MAP@MiamiOH.edu.