Medical Withdrawal

An approved Medical Withdrawal withdraws a student from a semester or term for medical reasons. A student may request a Medical Withdrawal (MW) from the University before the end of a given semester or term if, during the course of that same semester or term, they encounter a physical or mental condition and/or experience a serious injury that prevents them from meeting the normal expectations of a student. The severity and duration of the condition must be such that it would not be reasonable for the student to make up any absences or missed work.

The request must be clearly supported by a health care provider seen during the semester or term in question. Requests for a MW are made by the student through the processes outlined below. The Office of the Dean of Students holds the ultimate authority to approve a MW. The student will receive a decision via email once their forms have been reviewed.

Current Term Medical Withdrawal

Assessment: The student must first complete an assessment by a health care provider who will determine if the student has a condition that is preventing them from meeting the expectations of a student. This assessment may be completed by staff at the Student Health Service, the Student Counseling Service, or by another health care provider.

Follow all four steps to complete your request for a Medical Withdrawal (MW):

  1. Call the Office of the Dean of Students (513-529-1877) to schedule a required medical withdrawal consultation. Ideally, both student and family will be able to participate in the consultation.
  2. Complete the online Student Withdrawal App and select “medical reasons” when prompted.
    1. Please note that international students (F1 or J1 status) will then be directed to complete the remainder of the process through the office of International Student Scholar Services (ISSS) for current term requests.
  3. Complete the online MW Student Request Form.
  4. Submit a completed MW Provider Report Form after it is filled out by your health care provider. Please submit this form to our office via the MW Upload Form. If necessary, you may submit this form via fax or email. If faxed, please follow up with a phone call to our office to verify that it was received.

Decision: Once all four steps have been completed, we will review the request and paperwork. The student will receive a decision and/or next steps via email. Please note that submitting forms last minute or during peak times (beginning and end of the term) will result in delayed processing.

What the Medical Withdrawal Does

Student Records: A Medical Withdrawal (MW) will relieve a student of responsibility for uncompleted academic work by withdrawing them from all classes, but will not provide credit for work already completed that term (there may be an exception for sprint courses - see below). The student’s transcript from a term for which an MW has been granted will indicate only “officially withdrawn [date]” without specifying the nature of the reason for that withdrawal in order to protect the privacy of the student.

Grades: The normal grading policies and procedures for students who withdraw during an academic semester or term, as described in The Student Handbook, will apply to students who are medically withdrawn. This means a student may receive a “W’ (for ‘withdrawal’) on their transcript for the courses that are dropped due to a MW depending on the date they last attended classes. A “W” carries no credit and is not calculated in the grade point average (GPA), but may have an impact on future financial aid eligibility.

Sprint Courses: A sprint course is any course less than one full term length, including any summer term course not lasting the entire summer. If the student requesting MW has successfully completed a sprint course with a passing grade prior to the date of the student’s last attendance for that term, they may be eligible to retain the sprint grade/credit. The request to keep a sprint course must be indicated on the MW request form as well as a rationale for retaining it; otherwise, it will also be removed from the student’s record. The decision regarding the sprint course will be indicated in the final MW decision letter. Please be aware that retaining a sprint course for the requested term will make the student ineligible to receive a Medical Tuition Credit for the requested term.

Determine financial options: Effective July 1, 2012, a student will be provided with a reversal of tuition and fees in accordance with the University’s established refund schedule unless they indicate directly to the Office of the Bursar that they prefer to receive a Medical Tuition Credit (if eligible).

  • A Medical Tuition Credit is a credit in an amount equal to the tuition and general fees for the term of the MW, less any student financial assistance that must be returned to the financial aid program.
    A Medical Tuition Credit can only be requested within the academic calendar year in which the MW is approved.
  • A Medical Tuition Credit will typically be applied to the first term of re-enrollment following the student’s MW and must be used within three years.
  • A student is eligible for only one Medical Tuition Credit. Students are strongly urged to consult with the Office of the Bursar by filling out the Medical Withdrawal Financial Inquiry Form to determine how the MW will affect their financial aid before determining whether to seek a refund or Medical Tuition Credit.
  • Any reversal of tuition or fees will be determined from the last date of class attendance, regardless of the date of the onset of the condition prompting the request for the MW. It is possible that a tuition insurance plan may cover part of the non-reversible tuition for families who purchased such a plan.
  • If the student lives on campus, any reversal of room/board due to the student will be determined by the date the student fully vacates from their assigned on-campus room. For questions regarding vacating dorms or any potential housing/dining reimbursements please contact the Campus Services Center at 513-529-5000.

Holds: If the request for a MW is approved, holds will be placed on the student’s future registration. The holds will remain in effect until the student fully completes all return steps. If you are looking for more information on how to have a medical hold lifted, please see Returning from a Medical Withdrawal.

Retroactive Medical Withdrawal

Under extraordinary circumstances, a student may request a retroactive Medical Withdrawal for a semester or term that has already been completed. All requests for a Retroactive Medical Withdrawal must be submitted no later than one year (12 months) from the completion of the semester or term for which the withdrawal is requested.

Assessment: The student must have completed an assessment by a health care provider during the semester or term in question who determined the student had a condition that was preventing them from meeting the expectations of a student. This assessment may have been completed by staff at the Student Health Service, the Student Counseling Service, or by another health care provider.

Follow all three steps to complete your request for a Retroactive Medical Withdrawal (MW):

  1. Call the Office of the Dean of Students (513-529-1877) to schedule a required MW consultation. Ideally, both student and family will be able to participate in the consultation.
  2. Fill out the online MW Student Request Form.
  3. Submit a completed MW Provider Report Form after it is filled out by your health care provider. Please submit this form to our office via the MW Upload Form. If necessary, you may submit this form via fax or email. If faxed, please follow up with a phone call to our office to verify that it was received.

Decision: Once all three steps have been completed, we will review the request and paperwork. The student will receive a decision and/or next steps via email. Please note that submitting forms “last minute” or during peak times (beginning and end of the term) will result in delayed processing.

What the Retroactive Medical Withdrawal Does

Student Records: A retroactive MW will relieve a student of responsibility for academic work by withdrawing them from all classes, but will not provide credit for work completed that term (there may be an exception for sprint courses - see below). The student’s transcript from a term for which an MW has been granted will indicate only “officially withdrawn [date]” without specifying the nature of the reason for that withdrawal in order to protect the privacy of the student.

Grades: The normal grading policies and procedures for students who withdraw during an academic semester or term, as described in The Student Handbook, will apply to students who are retroactively medically withdrawn. This means a student may receive a “W’ (for ‘withdrawal’) on their transcript for the courses that are dropped due to a MW depending on the date they last attended classes. A “W” carries no credit and is not calculated in the grade point average (GPA), but may have an impact on future financial aid eligibility.

Sprint Courses: A sprint course is any course less than one full term length, including any summer term course not lasting the entire summer. If the student requesting a retroactive MW has successfully completed a sprint course with a passing grade prior to the date of the student’s last attendance for that term, they may be eligible to retain the sprint grade/credit. The request to keep a sprint course must be indicated on the MW request form as well as a rationale for retaining it; otherwise, it will also be removed from the student’s record. The decision regarding the sprint course will be indicated in the final MW decision letter. Please be aware that retaining a sprint course for the requested term will make the student ineligible to receive a Medical Tuition Credit for the requested term.

Determine financial options: Effective July 1, 2012, a student will be provided with a reversal of tuition and fees in accordance with the University’s established refund schedule unless they indicate directly to the Office of the Bursar that they prefer to receive a Medical Tuition Credit (if eligible).

  • A Medical Tuition Credit is a credit in an amount equal to that paid for tuition and general fees for the term of the MW, less any student financial assistance that must be returned to the financial aid program.
  • A Medical Tuition Credit can only be requested within the academic calendar year in which the MW is approved.
  • A Medical Tuition Credit will typically be applied to the first term of re-enrollment following the student’s MW and must be used within three years.
  • A student is eligible for only one Medical Tuition Credit. Students are strongly urged to consult with the Office of the Bursar by filling out the Medical Withdrawal Financial Inquiry Form to determine how the MW will affect their financial aid before determining whether to seek a refund or Medical Tuition Credit.
  • Any reversal of tuition or fees will be determined from the last date of class attendance, regardless of the date of the onset of the condition prompting the request for the MW. It is possible that a tuition insurance plan may cover part of the non-reimbursable tuition, for families who purchased such a plan.
  • If the student lived on campus, any reversal of room/board due to the student will be determined by the date the student fully vacated from their assigned on-campus room. For questions regarding vacating dorms or any potential housing/dining reimbursements please contact the Campus Services Center at 513-529-5000.

Holds: If the request for a retroactive MW is approved, holds may be placed on the student’s future registration. The holds will remain in effect until the student fully completes all return steps. If you are looking for more information on how to have a medical hold lifted, please see Returning from a Medical Withdrawal.

Returning from a Medical Withdrawl

After a MW is approved and processed, the student will be required to complete additional steps in order to lift holds, re-enroll, and/or register for a future term. The return process must be completed by the stated university re-enrollment dates as found in the Policy Manual. MW return paperwork submitted after these dates will prevent your return for that term.

Clinical Follow-up: The student should engage with ongoing treatment as recommended by and agreed to with a health care professional. It is strongly suggested that each student work with their health care professional toward the goal of returning to academic life, including the creation of a plan to help the student manage stressors and remain active, engaged, and successful at achieving their academic goals. The student should feel well prepared for the rigors of returning to school after an absence before applying for re-enrollment. At a minimum, the student must be re-evaluated by a health care professional prior to application for return to the university. A decision about the student’s return status will include a review of documented treatment received during the time away.

Required return steps: After the MW has been fully processed, the student will need to log into their MyMiami account and view the holds listed at the top of the page. Please follow the steps below in order to have holds lifted and re-enroll:

  1. Medical Hold: If the student has a medical hold on their account, they will need to submit the  Return From MW Form to our office as soon as their health care provider agrees that they are ready to return. Once the fully completed form has been received, we will review the form and the student will receive an email confirmation about the decision. Removal of the medical hold will not affect other holds previously placed by other offices.
  2. Advising Hold: If the student has an advising hold, they will need to contact their Divisional Advising Office to have it lifted.
  3. Other Holds: Additional holds should have contact information for the office that handles that particular hold. The student should work with each office to have holds lifted. If you have any questions or need additional help with non-medical holds (Bursar, Rinella, etc.), contact the One Stop for help at 513-529-0001.
  4. Re-enrollment: After all holds have been lifted, the student will need to submit the online Application for Re-enrollment. Re-enrollment takes a minimum of 48 hours to be processed but could take up to two weeks during peak processing times. Please keep in mind that if the student applies for re-enrollment before the medical hold is lifted, the re-enrollment will not be processed.

Please note: MW is a withdrawal from the requested term only and will not impact future registration. Some holds (medical) may lead to the cancellation of future term classes if not lifted in a timely manner. Students will want to have all holds lifted as soon as they are able if they plan to return to Miami. If the student does not plan to return, they should make sure future term classes are canceled/dropped to avoid being charged. If you are unsure how your holds might affect future registration, check with the One Stop at 513-529-0001.

Frequently Asked Questions

Can I medically withdraw from only one of my classes?

MW is “all or nothing”: It is not possible to receive a MW from individual classes, while remaining enrolled in other classes. A student may petition the Inter-Divisional Committee of Advisors for withdrawal from individual classes after the withdrawal deadline by contacting their Divisional Advisor.

When will my MW go into effect?

The effective withdrawal date for a MW is the last recorded date that the student attended classes; not the date of onset of the condition or the date the forms are submitted/processed.

What’s the deadline for requesting a MW?

All requests for a MW from the current term should be completed and submitted before the end of the term (last day of classes prior to finals week) and as close as possible to the last date of class attendance as indicated on the MW request form. Requests submitted after the last day of classes prior to finals week will be considered retroactive requests. All requests for a retroactive MW must be made within one year (12 months) from the completion of the semester or term for which the withdrawal is requested.

Can I medically withdraw from a previous semester?

Under extraordinary circumstances, a student may request a retroactive MW for a semester or term that has already been completed. Requests must be supported by documentation from a health care provider (which may include a health care provider from the Student Health or Student Counseling Service) who diagnosed and/or treated the student during the semester or term for which withdrawal is sought or within a reasonable period of time thereafter. Please be aware that other factors (such as grades and past academic record) will also be considered when reviewing a retroactive request.

I need more time off, how do I medically withdraw from next semester?

You cannot take a MW for a future term: The MW is a withdrawal from a current (ongoing) or past (retroactive) term. If a student needs to cancel their schedule for a future term that has not yet started, it is not necessary to file MW paperwork. In this situation, the student should complete the University's Student Withdrawal and Cancellation Form in a timely manner to avoid being charged.

I’m coming back next semester and have already registered, will my MW cancel my registration for next semester?

MW is a withdrawal from the requested term only and will not impact future registration that has already been completed at the time of withdrawal. However, if the student does not fully complete the return from MW process by the stated deadline dates, their future registration will be cancelled at that time.

How can I undo my medical withdrawal?

Once processed, the MW is not reversible.

Further Assistance

For questions regarding the Medical Withdrawal procedures or to schedule a meeting, please contact the Office of the Dean of Students at 513-529-1877.