Women's Advisory Committee Charter

Committee Mission

To provide leadership in a collaborative environment with faculty, staff, students, alumni and others to improve recruitment, retention and graduation support for women in engineering and computing at Miami University.

Purpose

The primary function of the College of Engineering and Computing (CEC) Women's Advisory Committee is to fill an advisory role to the CEC Dean. WOMEN'S ADVISORY COMMITTEE shall identify, cultivate, and support activities that ultimately increase the number of women majoring in engineering and computing at Miami University (the "University").

Composition

The CEC Dean will appoint WOMEN'S ADVISORY COMMITTEE committee members. The WOMEN'S ADVISORY COMMITTEE shall consist of at least five (5) and no more than fifteen (15) members serving staggered terms of three (3) years. A member may serve an additional three years with the approval of the Dean. Members serve voluntarily and will constitute a cross-section of alumni, faculty, staff and students, local industry, and university representatives. Membership will be reaffirmed at the annual fall meeting. The WOMEN'S ADVISORY COMMITTEE will elect a Chair through majority vote.

Members are volunteers who share an expert knowledge of educational requirements and career opportunities for women in engineering and computing. Positions and vacancies are filled as WOMEN'S ADVISORY COMMITTEE requires with approval of the Dean, specifically if there are particular areas of expertise required to meet the needs of the committee's mission.

Student Liaisons (2 students) — As many as two students shall be selected as non-voting student representatives. A call for student liaisons shall be put forward in the second half of the second semester for a position during the subsequent academic year. Student liaisons shall be in a degree program in CEC, and have completed, at a minimum, their first year. Liaisons are expected to attend the majority of WOMEN'S ADVISORY COUNCIL meetings. In the event that a student cannot meet their obligation, a new liaison may be selected to serve out the rest of the term.

Responsibilities and Duties

The specific purposes of the WOMEN'S ADVISORY COMMITTEE includes the following responsibilities:

  • Advise, assist and support CEC on matters related to the recruitment, retention and support of women in engineering and computing.
  • Facilitate cooperation and communication between CEC, alumni and industry to increase female educational and employment opportunities.
  • Offer recommendations for program improvement.
  • Annually evaluate the execution of its responsibilities and duties.
  • Subcommittees will be created as needed.
    • Membership to the subcommittees will consist of a volunteer subgroup of at least three (3) members, with a minimum of one (1) WOMEN'S ADVISORY COMMITTEE member and other volunteers who have special expertise or interest in the subcommittee purpose.

Authority

The WOMEN'S ADVISORY COMMITTEE serves at the behest of the Dean of CEC. The Dean may initiate the dissolution of the WOMEN'S ADVISORY COMMITTEE through written communication with WOMEN'S ADVISORY COMMITTEE Chair.

Accountability

The WOMEN'S ADVISORY COMMITTEE shall be accountable to the Dean of CEC for its activities and shall report such activities to the Dean quarterly and as the Dean may request.

Meetings

The WOMEN'S ADVISORY COMMITTEE shall meet at least one (1) time each year in the fall. Meetings at other times and places, including virtual meetings will be proposed by the WOMEN'S ADVISORY COMMITTEE Chair and agreed to by 2/3s of the WOMEN'S ADVISORY COMMITTEE members.

Minutes

At each meeting, the WOMEN'S ADVISORY COMMITTEE Chair shall select one person to act as recording secretary to prepare the minutes of the WOMEN'S ADVISORY COMMITTEE's deliberations. The minutes shall include (a) the date, time and place of the meetings; (b) the members of the committee recorded as either present or absent; and (c) a summary of discussion on all matters proposed, deliberated or decided, and a record of any votes taken. Actions of the WOMEN'S ADVISORY COMMITTEE will be reported to the Dean of CEC. Minutes of each meeting will be posted on the Google Doc site designated by WOMEN'S ADVISORY COMMITTEE.