Any faculty, staff, or student organization member can reserve a room through 25Live. You will be asked to log into the system using your Unique ID and password.
What doors will be opened in the building where my event is scheduled?
Exterior doors that have card readers are programmed to open 15 minutes before the requested start time and locked at the requested end time. If you need additional doors opened, contact Building Services at least 24 hours in advance at 513-529-7005. There may be a charge for this service. For assistance with buildings on the weekend, contact the PFD Ops Center: 513-529-6111.
Are there any special rules I should know about before I reserve a room?
Yes. There are two documents in the Student Handbook that you must read and agree to before you can reserve a room. Failure to comply with the agreement in any way can result in room reservation privileges being revoked. Read the regulations below.
Room reservations for weekend events must be submitted by 10 a.m. (ET) on the Friday before the weekend. Requests submitted after 10 a.m. (ET) on Friday will NOT be processed.
Can I request special equipment?
You can view the details and features of a room in 25Live. If you need special AV equipment that is not in the room, contact the King Library circulation desk at 513-529-2433.
Where is the building my reservation is in?
You can find your building location by using the campus map.
When will I receive confirmation on my request?
A confirmation email will be sent to your Miami email address when your event is reviewed and confirmed. Never assume that your event is approved unless you have received a confirmation email. Requests are processed in the order they are received and are typically reviewed within 3-5 business days. If there is any problem with your request you will be contacted at your Miami email address so any issues can be resolved.
Requests for events taking place during future semesters are not accepted until approximately six weeks before the start of that term.
How do I get my event on the University Events Calendar?
The space reservation must be confirmed and not one of the following event types.
Admissions: Campus Visit/Tour
Meeting (Regularly scheduled)
Student Org Event/Meeting
Section H, M, O, V
Events are transferred over to the University Events Calendar once per day. Events have to be approved before they will show on the calendar. Unconfirmed spaces will not go into Localist.
If your event is located in a building that is not schedulable through 25Live or EMS, you can create your event directly in Localist, the University Events Calendar.
How do I edit an event?
You can edit an existing event if it is still marked as “Tentative.” After locating and opening your event, click the “Edit Event” link to make changes and save.
You cannot change the event type. If you need to change the event type, you will need to create new event.
If you have changed dates and times, be sure to re-request any location associated with the event.