Resume Templates and Materials

Hello [Name of Recruiter],

Thanks again for the opportunity to meet you at the [name/location of career fair] on [date]!

It was great learning about [detail from meeting], and I believe my [relevant, personal experience] would make me a great fit for [Company].

I would love to connect regarding a potential career with [Company] and look forward to hearing from you in the future. Thanks again for your time!

Best,
[Your Name]

Take time after you leave an interview to write down a few notes about what was discussed to help write your thank you letter. Send a “Thank You” email 24-48 hours after the interview.

Dear [Interviewer],

Thank you for taking the time to meet with me to discuss the (position title) opportunity with (Company name). It was a pleasure to learn more about the role, especially (an aspect of the role that was intriguing and was discussed), and I am excited to have the chance to join. I do have some other opportunities that I am weighing, though (Company name) is the most interesting to me, and I am hopeful to hear back from you soon.

Thank you again,
[Your Name]

Dear [Hiring Manager's Name],

I recently interviewed for the position of [Position Title] on [date, time, and location of interview]. It was great to meet with you to discuss the position. Since I have not heard back from your company yet, I am reaching out to see if you have filled the position. If not, do you have an estimated time for the final decision? I'm still very interested in becoming a part of your team.

Please let me know if I can provide additional information. I look forward to hearing from you.

Thank you,
[Your name]

Dear [Name of Recruiter],

Thank you for the generous internship offer to join [Company], I am very grateful for this opportunity. Though money is far from the only deciding factor in evaluating the offer, as I value the culture and opportunity for learning with [Company], I did have a  rate closer to [amount] as my target for this internship. Is there any room for negotiation in this rate?

I appreciate your consideration, and look forward to working with you!

Kind regards,
[Your Name]

Dear [Name of Recruiter],

Thank you again for the offer to join [Company], I am excited about this opportunity, and where it may lead in the future. Since this is such a big decision, I would like to have the time to discuss this with my family, faculty, and career advisory team here at Miami, so I can commit to this fully with their support and guidance. Is it possible for the acceptance deadline to be extended until (usually 1-2 weeks) to allow me to do this?

Kind regards,
[Your Name]

Always be gracious to the employer and thank them for their time. You don’t want to burn any bridges.

Template Examples:

Accepted another offer:

Dear [Name of Hiring Manager],

Thank you very much for offering me the position of [Job Title] with [Company]. I sincerely appreciate the offer and your interest in hiring me. 

After much consideration, I have decided to accept another role that will offer me more opportunities to pursue my interests/grow my skills in [area] and [area].

Again, I would like to express my gratitude for the opportunity to interview and the offer. I wish you and [Company] all the best in finding someone suitable for this position.

Kind regards,
[Your Name]

Offer when the role/company isn’t the right fit:

Thank you for your generous offer to join [Company] as [Job Title]. I sincerely appreciate the offer and your interest in hiring me.

After much deliberation, I will not be accepting the job offer, as it is unfortunately not the right fit for my career goals/interests at this time.

Again, I would like to express my gratitude for the opportunity to interview and the offer. I wish you and [Company] all the best in finding someone suitable for this position.

Kind regards,
[Your Name]

Resources:

• How to Politely Decline a Job Offer
• How to Decline a Job Offer Gracefully

Accepting (verbally or in writing) an employment offer with an organization and subsequently declining the acceptance for another opportunity is called reneging. Reneging is considered unethical and unprofessional behavior and:

• Tarnishes the reputation of your fellow students in the eyes of prospective employers.
• Negatively impacts the university’s ability to attract employers to campus.
• Has potentially harmful consequences for your professional reputation going forward.

The Career Center does not condone accepting offers as a “backup plan” while you continue to search for something else. Reneging on an offer is counter to the university’s student code of conduct, which states in part, “We believe in honesty, integrity, and the importance of moral conduct.”

A student who fails to withdraw from their search and continues to solicit another position, or reneges on a previously accepted position, may have their ability to participate in Career Center activities and services restricted until the issue is resolved. In addition, the student will be referred to their faculty advisor, department chair, and/or dean as appropriate.

Consider asking for an extension on the deadline for accepting the job offer. Career Center staff can help you with crafting the request for more time to consider offers. Employers may not grant the request, but it doesn’t hurt to ask. Reneging is potentially more damaging to your professional reputation and may lead to the new offer being rescinded if the second company finds out.

Remember, you don’t need to rush to say yes before you consider an offer fully. If you’re getting deadline pressure from the employer (or elsewhere), meet with Career Center staff to help you examine your options, including an extension, clarification of the role/expectations, salary, etc. Don’t accept an offer in haste without making an informed decision to commit to the employer and the role.

Again, ask for an extension with the first organization with the help of Career Center staff. If the company is unwilling to extend the deadline, or if you haven’t heard back from the other organization by the time the extended deadline is over, you’ll have to decide to accept the offer and end your job search or decline the offer and continue your job search.

Possibly yes. If you have other offers that have better compensation, position duty, or location you could explore negotiating with an employer on one or more of these factors. Bear in mind they may be unwilling or unable to accommodate you. Career Center staff can help you formulate a strategy.