Personnel Associate

General Function

Performs a variety of advanced administrative tasks requiring substantial discretion and independent judgment related to overseeing the daily operations of the personnel office. Directly supervises classified staff.

Characteristic Duties and Responsibilities—Essential Functions

  • Oversees operations of unit; sets priorities; ensures smooth work flow, coordinates various projects;enforces policies and procedures; ensures work product meets professional standards.
  • Serves as informational resource to staff; investigates and resolves problems or difficulties; providing routine and non-routine information.
  • Coordinate personnel communications to the university community. May maintain departmental website.
  • Supervises staff, enforces policies and procedures; establishes schedules and assigns tasks; reviews and evaluates performance.
  • Gathers and analyses statistical information regarding department's programs and activities; produces reports.
  • Reviews monthly budget sheets, works with budget and accounting offices to reconcile discrepancies, recommends moving funding to cover expenses and reconciles departmental Master Card Account.

Reporting Relationships

Direction Received: Reports to upper level administrator (i.e. Sr. Director, Director, etc.)

Direction Given: Direct supervision of classified employees. May supervise student employees.

Minimum Requirements

Requires twenty-four months of experience or the equivalent of an associate's degree in Business Administration and three years experience, or an equivalent combination of education and experience. Ability to maintain confidential information required.

Knowledge, Skills, Abilities, and Worker Characteristics

  • Knowledge of unit's operations, policies, and procedures
  • Supervisory skills Knowledge of computer and office applications
  • Budgeting skills
  • Research skills

Working Conditions

Generally typical office environment. May have periodic assignments which entail dealing with modestly unpleasant conditions.

Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.

Functional Title

Personnel Associate

Job Code


Classification Series

Personnel/Human Resources




Academic Personnel and Human Resources


Non exempt

Last Updated

September 2013