Student Services Assistant

General Function

Performs a variety of basic administrative tasks related to Admissions, Registrar and Student Financial Assistance operations

Characteristic Duties and Responsibilities—Essential Functions

  • Greets and directs visitors; routes mail; answers multiple line telephone; provides basic information regarding Admission, Registration and Student Financial Assistance.
  • Creates or updates computer records; maintains records; e.g. academic records, course enrollment, financial assistance.
  • May gather and analyze statistical information regarding Admission, Registrar or Student Financial Assistance programs and activities; produce reports.
  • Oversees files and records; ensures that they are accurate, complete, and up-to-date.
  • Performs various basic clerical tasks; prepares correspondence and information packets; sends and receives faxes, assists with bulk mailings.

Reporting Relationships

Direction Received: Reports to head of administrative unit (i.e. Director, Manager, Administrative Assistant, Administrative Associate, etc.)

Direction Given: Occasional monitoring and training of student employees

Minimum Requirements

Requires six months of coursework beyond high school and one year of related experience, or an equivalent combination of education and experience

Knowledge, Skills, Abilities, and Worker Characteristics

  • Knowledge of admission, registrar and/or student financial assistance procedures and techniques
  • Knowledge of standard office equipment and procedures
  • Knowledge of computer and office applications
  • Knowledge of related state and federal laws, e.g. FERPA
  • Oral communication skills
  • Ability to work with people with diverse backgrounds

Working Conditions

Periodic assignments given which entail dealing with modestly unpleasant physical conditions such as near continuous use of computer

Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.

Functional Title

Student Services Assistant

Job Code


Classification Series

Student Services




Admission, Registrar, Student Financial Assistance and Enrollment Services


Non exempt

Last Updated

September 2013