New Hire Toolkit

Welcome to Miami University! We hope to make the transition into your new position as smooth as possible. We are proud that you will be joining a great work environment, with an excellent total compensation package.

New Hire Checklist

Once You Receive Your Welcome Email

On Your First Day

  • Report to your hiring department at the scheduled time
  • Discuss time reporting with your supervisor
  • Complete any items from above that you have not yet done
  • Attend the New Hire Orientation Session
    • If your first day is not a Monday, you will attend the session the following Monday as scheduled in your welcome email.
    • Bring the following with you to orientation:
      • Bank routing number and account number to set up direct deposit of your paycheck
      • If benefit-eligible, photocopies of the required dependent documentation and the social security numbers and birth dates of those dependents you will be covering on your insurance plans

Online Training and Self-Identification Surveys

The Office of Equity and Equal Opportunity (OEEO) requires the completion of two online harassment and discrimination training modules:
  • Preventing Discrimination and Harassment
  • Preventing Sexual Misconduct (Title IX)
  • Please note: All new hires will receive an email from OEEO with the links to these training modules. You must complete them within 30 days. Failure to complete the training will result in the termination of employment with Miami.

OEEO also invites all employees to complete the Voluntary Self-Identification of Veteran Status and Self-Identification of Disability surveys which can be completed in BannerWeb at any time.

Full Time Employees (after attending the New Hire Orientation)

Within 31 Days of Hire Date

  • Complete your online new hire benefits enrollment in BannerWeb
  • Submit all required dependent documentation to the Benefits office
  • If enrolling in the high deductible health plan (HDHP), submit online HSA Certification
  • If declining Miami's health coverage, submit the online Health Plan Waiver

Within 120 Days of Hire Date

If electing an alternative retirement plan (ARP), submit the Retirement Plan Election form to the Benefits office.


Prior Ohio Public Service

Individuals with prior Ohio Public Service may be eligible to transfer unused sick leave to Miami University. Classified and unclassified staff should complete the Request to Transfer Ohio Public Service. Faculty and academic administrative staff should contact Academic Personnel Services at 513-529-6724.

Employee Resource Groups

These groups, also known as network groups, are university-sanctioned groups of employees providing a sense of community within the university while often contributing to business strategies. These groups provide opportunities for networking with colleagues, providing community service, developing pipelines, aiding in retention, and helping shape multi-cultural marketing strategies. See Faculty and Staff Organizations for details.