Parents

Students who are 18 or older are medically treated as adults. Help your student understand what to expect during an appointment. Talk with them about what would be considered a true emergency that should be treated at the local hospital. Make sure they know how their health insurance works, whether it is theirs or yours, so they can make informed decisions about their care.

To have a successful visit to Student Health Services, encourage your student to:

• Bring a legal ID, such as a passport or driver’s license.
• Know who carries their health insurance, whether a parent, guardian, or the student. Bring a copy of the current insurance card. Photocopies and electronic copies of insurance cards are accepted.
• Know what medicines they take and if they have any allergies.
• Be able to describe their symptoms to a clinician.
• Ask questions and advocate for themselves.
• Be able to explain their diagnosis or treatment plan to you if needed.

If you have questions, email shsMiami@TriHealth.com.

HIPAA (Health Insurance Portability and Accountability Act) is the federal privacy law that governs the Student Health Services. In summary, HIPAA protects each patient’s privacy. The law stipulates that medical information can only be released to others by the patient’s written permission. We review HIPAA and our Privacy Practices with our patients, explaining our restrictions. We obtain their signature to allow us to bill insurance and as confirmation that they understand HIPAA.

If your student is under 18 years, we will need a completed TriHealth Consent to Treat Minor form. Once completed, the forms can be emailed to shsMiami@TriHealth.com or faxed to 513-529-1892.

If a student requests that information be released, an involvement in care form must be completed. The form is simple and is available to the student at any time during their visit. The disclosure remains active until the student withdraws it.

Please note that the FERPA release that your student may have completed for administrative offices on campus is not related to Student Health Services. 

Being sick is inconvenient, a hassle, a bump in life’s journey and just plain no fun. Here are some resources your student may find helpful while sick.

If your student normally walks to class, encourage them to take the bus. The Butler County Regional Transit Authority provides many routes in Oxford and the regional campuses.

Student Health Services does not give class excuses. We share this policy with professors at the start of the fall semester. If your student needs proof of an appointment, they can request a copy of their appointment history from the office staff. Class attendance is between the student and their professor.

The Office of the Dean of Students can notify faculty if your student experiences hospitalization or a death in the immediate family. In other situations, such as illness, family emergencies, or funeral services, your student should contact their faculty directly and trust that their faculty will work with them.

Sometimes, the schedule at Student Health Services is full. If symptoms are not urgent, we schedule your student for the next business day. True emergencies require treatment at McCullough-Hyde Memorial Hospital. Students should call 911.

If your student is confined to their room due to illness and has a meal plan, they can have a friend pick food up for them. The sick student should email dining@MiamiOH.edu with the following information: the sick student's name, the name of the person picking up the meal, what time the meal will be picked up, and at which Commons location the meal will be picked up. There are also Grubhub and Starship delivery options available on campus.

Most students recover quickly. By helping them access resources and care, you give them the tools to feel better faster and manage college life with confidence.