You can find deadlines for adding classes, dropping classes, and grade submission on the Academic Calendar.
For additional information and assistance with Canvas, visit Miami Online.
Miami’s online Course List allows course searches based on specific selection criteria, including campus, subject, and term. If you need to know the CRN (Course Reference Number) of a course you are teaching, you can find it on the course’s photo roster or by searching the Course List. Independent study and internship courses are not displayed on the Course List. Registration for these courses are handled in the Office of the University Registrar. Additional information can be found on the One Stop’s Independent Work page.
Be advised that students should NOT be manually added to a course in Canvas. This does not officially add them to the course for grade and attendance reporting purposes.
Instructor permission is required for students to change a non-Miami Plan course’s grade mode. You must email the request to registrar@MiamiOH.edu and include the student’s name and unique ID along with the course subject, number, and CRN. More information can be found on the One Stop’s Credit/No Credit Grading page.
Visit the One Stop’s Audit a Class page for information.
For instructions on how to drop a student from your class, visit the Photo Roster/Drop a student from a course Knowledge Base page.
If a student requested to be dropped before the deadline, forward the email to registrar@MiamiOH.edu and include the student’s name, unique ID, and last date of class attendance along with the course subject, number, and CRN.
When students no longer appear on your roster, they may have self-dropped your class. If this occurs after the web add/drop period ends, the student may have unresolved issues with the One Stop. Encourage the student to contact the One Stop for assistance.
Registration for these courses are handled in the Office of the University Registrar. Information about both processes can be found on the One Stop’s Independent Work page.
Most independent study and internship courses are registered as full-term, but submissions received after the posted add deadline are registered as a late-start sprint. Add deadline dates and times can be found on the Academic Calendar.
The federal government mandates that universities confirm students have begun attendance in all courses that count toward federal financial aid eligibility (34 CFR 668.21). Institutions must do this by verifying the occurrence of students’ “academic activity.” Federal regulations (34 CFR 668.22 (l)(7) define “academic activity” as occurring when a student physically attends at least one class where there is an opportunity for direct interaction between the instructor and students.
For instructions on how to report attendance, visit the Photo Roster/Enter attendance information Knowledge Base page.
Students who are not officially registered for your class are not permitted to attend or participate in your class. Encourage such students to contact the One Stop for more information. Do not manually add them to your Canvas site. This does not officially add them to the course for grade and attendance reporting purposes.
Visit the One Stop’s Final Exam Schedule page for information about final exam week schedule and policies.
Visit the Office of the University Registrar’s Grading and Exam page for information about grading, group final exam criteria, and other related policies.
Group final exams are only available on the Oxford campus. For more information about eligibility criteria, visit the Office of the University Registrar’s Grading and Exam page.
Midterm grades are required for any undergraduate student who has 45 or fewer Miami-earned hours. Midterm grades are only reported for full-term and Q-sprint courses taken during the fall and spring semesters. To learn more, visit the Policy Library’s Midterm Grades section.
When submitting midterm grades, you can display only students who require a midterm grade by changing the “Only show required grade” button on the right-hand side of the screen from “Off’ to “On.” The Photo Roster also has a “Midterm Grade” column that will display “Req” for a student whose midterm grade is required and “Opt” for a student whose midterm grade is optional.
For instructions on how to submit final grades, visit the Grade Submission/Enter final grades Knowledge Base page. Valid grade modes can be viewed on the Office of the University Registrar’s Valid Grades by Grade Mode page. For instructions on how to submit final grades through Canvas, visit the Canvas/Submit Grades to Banner Knowledge Base page.
If students aren’t on your photo roster, they are not officially registered in the class. For information about adding a student to your course, refer to the “How do I add a student to my class?” question in the “Photo Roster and Class Enrollment/Registration Management” section of this FAQs page. Students should NOT be manually added to a course in Canvas. This does not officially add them to the course for grade and attendance reporting purposes.
After you have reported the case of academic dishonesty/integrity to the Assistant Director for Academic Integrity, send an email to registrar@MiamiOH.edu to request a grade of “N” to be temporarily posted for the student. This email should include the student’s name and unique ID along with the course subject, number, and CRN. You should also include the language “academic dishonesty/integrity” in your email. Please note that once grading is closed for the term, requests for “N” grades cannot be accepted.
Missing grades jeopardize student eligibility for scholarships/financial aid for upcoming terms and/or loss of aid for the current term. Timely grade submission is REQUIRED, and non-compliance with grading deadlines is reported to chairs, deans, and the Provost. A temporary grade of “N” will be posted for any student with a missing grade. Be advised that this is a temporary measure. The final missing grade must be reported immediately when grade change submissions are permitted.
For instructions on how to change a student’s grade, visit the Photo Roster/Enter grade corrections Knowledge Base page.
Contact your department chair or department scheduler for assistance.
Once the final draft of the schedule is due, your class’s delivery mode can only be changed with your academic division’s special approval. You should contact your department chair or department scheduler for more information. Once students have registered for your course, the delivery mode cannot be changed due to its potential impact on students’ schedules.
Visit the Office of the University Registrar’s Instructional Minute Requirements page for information about the minimum number of required instructional hours for full semester and established sprints. Courses cannot be scheduled outside of the standard parts of term (full semester and sprints) nor for fewer weeks than the standard parts of term offered.
For technology issues, contact information is posted in each classroom. For physical facilities concerns, your department scheduler will know how to contact the building coordinator or make a report.
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