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2023-2024 Part-Time Faculty – Online Teaching Only

Fall semester, 2023-24 Academic Year/ per credit hour/ on-line teaching only.

Please refer to EPAF Process Guide for specifics not covered below.

EPAF Quick Tips | Part-Time Faculty
Field Entry
Query Date 09/01/2023 (full semester).  If sprint course, see DATES See Important Dates chart
Approval Category Faculty Telecommuting Appointment, FACTEL
Position and Suffix

REAPPOINTMENT:  Select Position/Suffix from All Jobs list appropriate to position being reappointed. 

CURRENT EMPLOYEE/NEW DEPT:  New EPAF Job.  Complete New Job fields with position/suffix, etc. for new department.
Suffix

Oxford: 75, 76 and 77; Oxford class taught at VOA: 78

Hamilton: 80, 81, and 82; Hamilton class taught at VOA: 84

Middletown: 85, 86, and 87; Middletown class taught at VOA: 88
Contract Type Primary or Secondary. Only one Primary Job per person; additional Jobs are Secondary.
Job Begin Date Same as Current Value; if no Current Value: 09/01/2023; if sprint, See Important Dates chart
Begin Job Record Dates

Effective Date:  09/01/2023 (full semester). If sprint course, See Important Dates chart
Personnel Date: 08/28/2023 (full semester). If sprint course, See Important Dates chart
FTE and Hours/Pay See FTE and Hours/Pay charts corresponding to number of credits
Factors and Pays See Chart below
Annual Salary

Salary for this position. NOTE: Credit hour rate is $1,025/credit
Account Code 

Oxford: 111420

Hamilton or Middletown: 111810
Job Earnings

New Effective Date: 09/01/2023 (full semester). If sprint course, See Important Dates chart
Earn Code FPY
End Job Record Dates

Effective Date:  12/31/2023 (full semester). If sprint course, see DATES chart
Personnel Date: 12/15/2023 (full semester). If sprint course, see DATES chart
Routing Queue

Level 10 Academic Personnel Reviewer choose:

  • Jennifer Perry (perryj5) – CAS
  • Missy Lawson (newma) – Office of Provost, Libraries, CEC and FSB
  • Allison Rivers (riversa4) – CLAAS, CCA and EHS

Level 45 Chair/Director/Supervisor – choose appropriate chair

Level 50 Dean – choose appropriate Dean Designee (not the actual dean)

Level 60 VP and Provost – Bess Sprockett (sprocke)

Level 90 HR/Academic Personnel (applier) – Beth Matix (Matixb)
Comment Field

To be entered by the originator:  Campus (where course is offered); Course Number; Section; Credit Hours; Term; WEB 
Once you have submitted

Check the progress of the EPAF through the approval system; be sure it’s not stuck with someone. When the contract is “pending with Beth Matix” that means the faculty member has received an email (via the Miami email account) that the contract is ready to be accepted. Only after acceptance will it feed into payroll.

Reference Charts

Important Dates by Term - Fall 2023
Term Query Date
Effective Date
(begin)

Personnel Date

Beginning-Ending


Effective Date 

(end)

 Factor/
Pays		 Pay Dates
Last working day of the month

Fall

(Full Sem)

 09/01/2023 08/28/2023-12/15/2023 12/31/2023 4/4

Sept, Oct, Nov, Dec
Sprint Q 09/01/2023 09/11/2023-12/15/2023 12/31/2023 4/4 Sept, Oct, Nov, Dec
Sprint T 09/01/2023 09/05/2023-10/23/2023 10/31/2023 2/2 Sept, Oct
Sprint U 11/01/2023 10/25/2023-12/15/2023 12/31/2023 2/2 Nov, Dec
Sprint V 09/01/2023 09/05/2023-11/06/2023 10/31/2023 2/2 Sept, Oct
Sprint W 10/01/2023 10/11/2023-12/15/2023 12/31/2023 3/3 Oct, Nov, Dec
FTE and Hours Per Pay
Credit Hours FTE Hours per Pay
1 .04 04
2 .08 08
3 .13 12
4 .17 16
5 .21 20
6 .25 24
7 .29 28
8 .33 32
9 .38 36
FTE and Hours Per Pay (Sprint Courses)
Credit Hours FTE

Hours per Pay
(4 pays)

 Hours per Pay
(3 pays)
W		 Hours per Pay
(2 pays)
T, U, V
1 .04 04 5.33 08
2 .08 08 10.66 16
3 .13 12 16.00 24
4 .17 16 21.33 32
5 .21 20 26.66 40
6 .25 24 32.00 48
7 .29 28 37.33 56
8 .33 32 42.67 64
9 .38 36 48.00 72

Contact Academic Personnel

Roudebush Hall, Room 1
501 E. High St.
Oxford, OH 45056
513-529-6724 513-529-1720(fax)
Academic Affairs, Office of the Provost Graduate School Human Resources Notice of Labor Condition Application Office of Equity and Equal Opportunity