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2023-2024 Percent-Time Faculty

Refer to EPAF Process Guide for specifics not covered below.

EPAF Quick Tips | Percent-Time Faculty
Field Entry
Query Date 08/01/2023
Approval Category

Faculty PT Hire Percent, All Campuses, FAPTPO
Position and Suffix

Select Position/Suffix from All Jobs list: appropriate to position being reappointed. 

Current Employee/Different Dept.:  New with position/suffix, etc. for new department /EPAF Job.  Complete New Job fields
Suffix 00
Job Begin Date

Same as Current Value; if no Current Value:  08/01/2023
Job Effective Date

Factor 9 / Pays 9: 08/18/2023

Factor 9 / Pays 12: 09/01/2023 
Personnel Begin Date: 08/21/2023
FTE and Hours/Pay See Academic Year Calculations Chart (Page two of this Quick Tips)
Annual Salary Salary for this position
Account Code

Oxford: 111420 

Hamilton or Middletown: 111420
Earn Code FPY
End Job Record Dates

Factor 9 / Pays 9:  05/17/2024

Factor 9 / Pays 12:   08/31/2024
Personnel End Date

05/18/2024
Routing Queue

Level 10 Academic Personnel Reviewer choose:

  • Jennifer Perry (perryj5) – CAS
  • Missy Lawson (newma) – Office of Provost, Libraries, CEC & FSB
  • Allison Rivers (riversa4) – CLAAS, CCA & EHS

Level 45 Chair/Director/Supervisor – choose appropriate chair

Level 50 Dean – choose appropriate Dean Designee (not the actual dean)

Level 60 Provost Review – Bess Sprockett (sprocke)

Level 90 HR/Academic Personnel (applier) – Beth Matix (matixb)
Once you have submitted

Check the progress of the EPAF through the approval system; be sure it’s not stuck with someone. When the contract is “pending with Beth Matix” that means the faculty member has received an email (via the Oracle Business Intelligence email account) that the contract is ready to be accepted. Only after acceptance will it feed into payroll.
Comment Field

To be entered by the originator:  Campus (where course is offered); Department; Percent Time of Appointment

Academic Year Calculations

FTE Based on % of Time
% Time of Work FTE Hours per Pay
70 .70 121.33
66 (2/3) .66 115.55
50 (1/2) .50 86.66
33 (1/3) .33 57.78
25 (1/4) .25 43.33
20 (1/5) .20 34.67

Contact Academic Personnel

Roudebush Hall, Room 1
501 E. High St.
Oxford, OH 45056
513-529-6724 513-529-1720(fax)
Academic Affairs, Office of the Provost Graduate School Human Resources Notice of Labor Condition Application Office of Equity and Equal Opportunity