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Summer 2023 Admin or Non-Teaching

Use for:

Departmental administration (department chair)

EPAF Quick Tips | Summer Admin or Non-Teaching
Field Entry
Query Date Depends upon which month the work begins; See Important Dates chart
Approval Category Summer Admin and Non-Teaching Assignments, SUMADM
Position and Suffix Each assignment has to be processed on a separate EPAF (a unique JOB); a unique JOB is represented by the summer departmental position number and different SUFFIX per EPAF. Track the use of suffixes for each person and do not duplicate.
Suffix Non-workshop: 64, 65, or 66
Workshop: 57, 58, or 59
New Job

Use of a different suffix may require using the process for submitting a NEW JOB instead of a REAPPOINTMENT. (See Quick Guide)
Contract Type Select Overload for full-time faculty or staff.  Select Primary if only employment is this summer appointment or if person did not teach during academic year (22/23) 
Job Begin Date Same as Current Value; if no Current Value, use effective date. See Important Dates chart
Dates Depends upon which month the work begins. See Important Dates chart
Personnel Date Actual first date of work
FTE and Hour/Pay

If Overload: .00 FTE and 86.66 hours per pay (not enterable)
If Primary: Call Academic Personnel
Job Change Reason Overload: ADDJB
Primary: REAPT
Factors and Pays Reflect # months on payroll. See Important Dates chart
Salary

Non-workshop: Salary for specific assignment

Workshop: Salary for specific assignment from workshop budget
Payroll ID MN will pre-fill (not enterable). All jobs are now on the MN payroll.
Index Non-workshop: Department Index or funding source
Workshop: Each workshop has unique index (sent to workshop director from Global Initiatives – be sure you have this.) Type the unique index over what pre-fills; click the “Default from Index” button; enter the workshop account code (111640) in the empty space for account code.
Account 111620 - Department Administration (Chair/Program Dir) ONLY
111630 - All other non-workshop, non-teaching summer assignments
111640 - All workshop summer assignments
Location:
 Enter HERD if work to be performed is Research
Job Earnings Effective Date: Same as Query Date (See Important Dates chart) Select FSM for job earnings
End Job Record Dates

Effective Date and Personnel Date – depends upon when work ends. See Important Dates chart

Routing Queue

Non Workshop:

Level 10 Academic Personnel Reviewer choose:

  • Jennifer Perry (perryj5) – CAS
  • Missy Lawson (newma) – Office of Provost, Libraries, CEC and FSB
  • Allison Rivers (riversa4) – CLAAS, CCA and EHS

Level 45 Chair/Director/Supervisor — choose appropriate chair

Level 50 Dean — choose appropriate Dean Designee (not the actual dean)

Level 60 Provost Review — Bess Sprockett (sprocke)

Level 90 HR/Academic Personnel (applier) — Beth Matix (matixb)

Workshop:

Level 10 Academic Personnel Reviewer choose:

  • Jennifer Perry (perryj5) – CAS
  • Missy Lawson (newma) – Office of Provost, Libraries, CEC and FSB
  • Allison Rivers (riversa4) – CLAAS, CCA and EHS

Level 60 Provost Review — Bess Sprockett (sprocke)

Level 90 HR/Academic Personnel (applier) — Beth Matix (matixb)

Add level to queue: click the first 'Not Selected' choice; highlight Level 11 'Special Approval' then select the magnifying glass and select Donna Gouvan. At the far right, under 'Required Action', select 'Approve'
Comment Field

Campus or specific location (workshop); Beginning/End dates of assignment; Assignment description

Reference Charts

NOTE: If submitted late, change query and beginning effective date to appropriate month.

Important Dates by Work Schedule, Summer 2023
Work Occurs Query Date
Effective Date
(begin)		 Personnel Dates
BEGINNING/
ENDING		 Effective Date
(end)		 Factor/
Pays		 Pay Dates
Last working day of the month
In only one month
i.e. working May 16-31; or
working June 1-30; or
working July 1-31; or
working August 1-20
05/01/2023 or
06/01/2023 or
07/01/2023 or
08/01/2023		 Depends on beginning and ending workshop dates (as provided by faculty)
05/31/2023 or
06/30/2023 or
07/31/2023 or
08/31/2023		 1/1

100% in one month


100% May or
100% June or
100% July or
100% August
During May and June 05/01/2023 Depends on beginning and ending workshop dates (as provided by faculty) 06/30/2023 2/2 50% May
50% June
During May, June and July 05/01/2023 Depends on beginning and ending workshop dates (as provided by faculty) 07/31/2023 3/3 33% May
33% June
34% July
During May, June, July and August 05/01/2023 Depends on beginning and ending workshop dates (as provided by faculty) 08/31/2023 4/4 25% May
25% June
25% July
25% August
During June and July 06/01/2023 Depends on beginning and ending workshop dates (as provided by faculty) 07/31/2023 2/2 50% June
50% July
During June, July and August 06/01/2023 Depends on beginning and ending workshop dates (as provided by faculty) 08/31/2023 3/3 33% June
33% July
34% August
During July and August 07/01/2023 Depends on beginning and ending workshop dates (as provided by faculty) 08/31/2023 2/2 50% July
50% August

Contact Academic Personnel

Roudebush Hall, Room 1
501 E. High St.
Oxford, OH 45056
513-529-6724 513-529-1720(fax)
Academic Affairs, Office of the Provost Graduate School Human Resources Notice of Labor Condition Application Office of Equity and Equal Opportunity