Summer 2023 Instructional
For limited credit workshops.
Ohio Writing Project (OWP) and Project Dragonfly – on-line offerings
Field | Entry |
---|---|
Query Date | Depends of date of workshop See Important Dates chart |
Approval Category | Faculty Summer Appointment FACSUM |
Position and Suffix | Each workshop has to be processed on a separate EPAF (a unique JOB) |
Suffix | Workshop: 57, 58, 59 Track the use of suffixes for each faculty member and do not duplicate them. |
New Job |
Use of a different suffix may require using the process for submitting a NEW JOB instead of a REAPPOINTMENT. (See Manual*) |
Contract Type | Select Overload for full-time faculty or staff. Select Primary if only employment is this summer appointment or if person did not teach during academic year (22/23). |
Job Begin Date | Same as Current Value; if no Current Value, use effective date for term; See Important Dates chart |
Dates | See Important Dates chart |
FTE and Hours/Pay | See FTE and Hours/Pay charts for specific terms or # months of pay |
Job Change Reason | Overload: ADDJB Primary: REAPT |
Factors and Pays | Reflect # months on payroll. See Important Dates chart |
Salary | Regular: Salary for teaching based on formula (credit hours) and enrollment. Workshop: Teaching – based on credit hours, workshop budget and enrollment NOTE: Teaching and directing can be combined in one EPAF; insert combined salary (distinguish in comment field) |
Payroll ID | MN will pre-fill (not enterable). All jobs are now on the MN payroll. |
Contract Number | No entry required |
Index | Each workshop has unique index (sent to workshop director from Global Initiatives – be sure you have this.) Type the unique index over what pre-fills; click the “Default from Index” button; enter the workshop account code (111640) in the empty space for account code |
Location (Note Change) |
Enter HERD if work to be performed is Research |
Account | Workshops: 111640 |
Job Earnings | Effective Date: Same as Query Date (See Important Dates chart) Select FSM for job earnings |
End Job Record Dates | Effective Date and Personnel Date – depends upon which term/workshop dates See Important Dates chart |
Routing Queue |
Workshop
Level 11 Special Approval Donna Gouvan (gouvandm) Level 45 Chair/Director/Supervisor--choose appropriate chair Level 50 Dean--choose appropriate Dean Designee (not the actual dean) Level 60 Provost Review Bess Sprockett (sprocke) Level 90 HR/Academic Personnel (applier) Beth Matix (matixb)
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Comment Field | Workshop: Campus = specific workshop locale; Course#; Section; credit hours; term/dates If salary includes instruction & director salaries, list each salary separately in comment. |
Reference Charts
Term | Query Date Effective Date (begin) |
Personnel Dates BEGINNING/ ENDING |
Effective Date (end) |
Factor/ Pays |
Pay Dates Last working day of the month |
---|---|---|---|---|---|
FULL | 05/01/2023 | 05/16/2023-08/04/2023 | 07/31/2023 | 3/3 | May June July |
T | 05/01/2023 | 05/16/2023-06/23/2023 | 06/30/2023 | 2/2 | May June |
U | 07/01/2023 | 06/26/2023-08/04/2023 | 07/31/2023 | 1/1 | July |
V | 05/01/2023 | 05/16/2023-07/07/2023 | 07/31/2023 | 3/3 | May June July |
W | 06/01/2023 | 06/12/2023-08/04/2023 | 07/31/2023 | 2/2 | June July |
X | 05/01/2023 | 05/16/2023-06/09/2023 | 06/30/2023 | 2/2 | May June |
Y | 06/01/2023 | 06/12/2023-07/07/2023 | 07/31/2023 | 2/2 | June July |
Z | 07/01/2023 | 07/10/2023-08/04/2023 | 07/31/2023 | 1/1 | July |
Work Occurs | Query Date Effective Date (begin) |
Personnel Date BEGINNING/ ENDING |
Effective Date (end) |
Factor/ Pays |
Pay Dates Last working day of the month: |
---|---|---|---|---|---|
In only one month i.e. working May 16-31; or working June 1-30; or working July 1-31; or working August 1-4 |
05/01/2023 or 06/01/2023 or 07/01/2023 or 08/01/2023 |
Depends on beginning and ending workshop dates (as provided by faculty) | 05/31/2023 or 06/30/2023 or 07/31/2023 or 08/31/2023 |
1/1 | 100% in one month 100% May or 100% June or 100% July or 100% August |
During May and June | 05/01/2023 | Depends on beginning and ending workshop dates (as provided by faculty) | 06/30/2023 | 2/2 | 50% May 50% June |
During May, June and July | 05/01/2023 | Depends on beginning and ending workshop dates (as provided by faculty) | 07/31/2023 | 3/3 | 33% May 33% June 34% July |
During May, June, July and August | 05/01/2023 | Depends on beginning and ending workshop dates (as provided by faculty) | 08/31/2023 | 4/4 | 25% May 25% June 25% July 25% August |
During June and July | 06/01/2023 | Depends on beginning and ending workshop dates (as provided by faculty) | 07/31/2023 | 2/2 | 50% June 50% July |
During June, July and August | 06/01/2023 | Depends on beginning and ending workshop dates (as provided by faculty) | 08/31/2023 | 3/3 | 33% June 33% July 34% August |
During July and August | 07/01/2023 | Depends on beginning and ending workshop dates (as provided by faculty) | 08/31/2023 | 2/2 | 50% July 50% August |
NOTE: If submitted late, change query and beginning effective date to appropriate month.
Credit Hours | FTE | Hours per Pay (2 months) T, W, X, Y |
Hours per Pay (1 month) U, Z |
Hours per Pay (3 months) Full, V |
---|---|---|---|---|
1 | .04 | 8 | 16 | 5.33 |
2 | .08 | 16 | 32 | 10.66 |
3 | .13 | 24 | 48 | 16.00 |
4 | .17 | 32 | 64 | 21.33 |
5 | .21 | 40 | 80 | 26.66 |
6 | .25 | 48 | 96 | 32.00 |
EPAFs Submitted Late
Summer EPAFs for faculty teaching a summer course with low enrollment and for which there is potential for cancellation of the course should NOT be submitted for May payment. Once a final decision can be made that the course will be taught, the EPAF can be submitted but with JUNE dates (06/01/2023 begin and query date) and the full salary will be paid on the June payroll (factor and pays 1). It is better to hold for pay until June than to either pay in May for a cancelled course or submit an EPAF with a May date and then not process the EPAF on the May payroll because of uncertainty of the course making enrollment, which would require voiding and re-creating the EPAF for June payment.