The offices of Accounts Payable and Strategic Procurement announced that it is partnering with PaymentWorks to streamline and strengthen payee onboarding and vendor management processes. This change will impact all companies and individuals that do business with Miami University today.

The PaymentWorks platform helps automate the supplier registration process and offers key advantages over Miami’s current manual process.

Advantages include:

• Safe and secure electronic supplier registration process where departments invite suppliers to register with Miami and ensure suppliers go through verification processes for taxable information, banking information, compliance checks, etc.
• Workflow routing of supplier registrations through the appropriate parties for review and approvals, allowing for timely supplier creation.
• Suppliers can view invoice status, payment status, purchase order references themselves rather than needing to contact Miami University directly.

In anticipation of this change, a brief blackout period will be implemented on all supplier setup requests and supplier change requests from Sept. 2-7. This will give time to complete all pending requests submitted before the change goes into effect and ensure a smooth transition to the new system. If there’s a supplier that needs to be added to Workday or changed prior to Sept. 8, please submit the request for them on or before Sept. 1. After Sept. 1, the Create Supplier Request and Supplier Change Request forms will be disabled in Workday and new supplier requests or changes cannot be submitted.

Starting on Sept. 8, departments will have the ability to invite companies and individuals to self-register as Miami suppliers within the PaymentWorks system. Additionally, please be aware of the following changes to supplier requests:

• All suppliers (companies or individuals) will be required to register through PaymentWorks after Sept. 8. Miami Accounts Payable will no longer create or maintain supplier information after this date.
• Paper check payments will no longer be available to suppliers as a form of payment, unless approved as an exception by Accounts Payable. Suppliers will no longer be able to select this option when registering with PaymentWorks.

Training

To prepare for this transition, there will be two training sessions via Zoom for departments to learn more about PaymentWorks including how to invite a supplier, how to track onboarding progress, how to view suppliers active for Miami, and other information regarding this transition. Note: departments do need to register in advance for one of these training dates, and you will be required to authenticate to be able to access the Zoom meeting.

Training Dates and Registration Links

• Aug. 27, 11 a.m., Registration Link
• Sept. 3, 3 p.m., Registration Link

Departments are encouraged to register and attend this training event.

If you are unable to attend this training, instructions and a Workday Learning Course will be available in Workday by Sept. 8. Additional support as needed will also be provided.

If you have questions, please contact the Accounts Payable office at accountspayable@miamioh.edu.