Red Brick Rewards

Red Brick Awards - Laying the Foundation for Excellent Student Organizations

Red Brick Rewards (RBR) is a new rewards program for student organizations (orgs)  to help them reach their full potential. The program is a collaborative effort between the Associated Student Government (ASG) and the Office of Student Activities. Student organizations will have different requirements to reach the different tiers of rewards. We will be working to consistently add new rewards to different levels. NOTE: For those rewards that state that you may request the reward, you are not guaranteed to receive the reward or to receive it to the fullest amount. A request will be reviewed by the appropriate parties.

Requirements you complete one semester impacts what rewards you get next semester. 

Submit Fall 2018 Red Brick Rewards to report your student organization's information. 

Tier 1

Tier 1 Requirements

Complete Annual Registration

Annual registration is required of all organizations per the student handbook. This updates the officers, advisors, descriptions, etc. of the organization in the Hub.

Frequency: Annual (academic year)

Attend President/Treasurer Training OR New Org/Exec Training

President/Treasurer training is a semesterly training offered with the purpose of updating student organizations on the policies and procedures on campus. This training is held once at the start of each semester.

Frequency: Annual (academic year)

New Org/Exec Training (for new organizations)

SEAL Workshop held once per month to train new student organizations or new executive boards on the policies and procedures they need to know to be successful. NOTE: This will not count as one of the SEAL Workshops for a higher tier but is needed to go from becoming a New Student Org to a Registered Student Org.

Frequency: Semesterly

Treasurer Successfully Completes Buyway Training

To conduct financial transactions an organization is required to have a treasurer who has successfully completed the Buyway training in Canvas.

Frequency: Upon new treasurer (checked twice each semester)

President, Treasurer and Advisor Listed (and viewable) on The Hub

These positions are considered the key required positions for all organizations on The Hub. These positions also must be viewable so when there is a need to contact a representative from the organization their information can be found.

Frequency: Ongoing, checked twice per semester

Up-to-date Constitution on the Hub

Organizations are required to maintain an up-to-date constitution on the Hub as their governing documents. There are several required clauses that all constitutions should have to be considered valid.

Frequency: Ongoing, checked each semester

Tier 1 Rewards

Hub Page

A page on the Hub with access to manage your roster, submit events, view your organizational finances, promote your organization and events, hold elections, submit service hours, have a document repository and more.

Agency and ASG Financial Accounts on campus

An agency account where student orgs can deposit money from fundraisers, dues, etc and an ASG account where money received from ASG Funding can be deposited. This includes access to Buyway to spend the money in your accounts.

Reserve Rooms on Campus

The ability to reserve spaces for meetings, events, or other gatherings on campus.

Ability to register for table at Mini-Mega Fairs

Ability to register for student organization showcase events in the Armstrong Student Center to help recruit students and promote their organization and events. For more information visit miamioh.edu/MegaFair

Use of University’s Tax Exempt Status

The use of the university’s tax exempt status allows organizations to hold fundraisers as well not pay taxes on items from vendors.

Ability to request up to $1500 in ASG Funding*

The ability to request ASG Funding. Organizations in Tier 1 will be capped at $1500 for this tier to be split amongst Event, Capital, and Administrative Funding as they need. Organizations may still be part of a Unity Funding Request at their cap of $1500 will not be affected by the Unity Event.

*Cannot receive ASG Funding if you are in the negative in either account or do not submit a payment/Fundraising plan to ASG

Ability to register for Mega Fair

Student organizations will have the ability to register for Mega Fair. Attendance is not guaranteed as Mega Fair registration must be completed by the registration date and depending on the number of organizations registering spots will be given on a first-come first-served basis. For more information visit miamioh.edu/MegaFair.

Tier 2

Tier 2 Requirements

Attend Annual Meeting with SEAL Ambassador

All student organizations should schedule an annual meeting with one of the SEAL Ambassadors. This meeting will be for the SEALs and office of Student Activities to learn more about your organization.

Frequency: Annual (for first year, if you completed this in the fall it will count)

Attend 1 SEAL Workshop per semester (2 per academic year) (other than required workshops/trainings)

SEAL Workshops are presented by a number of different offices on campus and held many times throughout the semester. Topics for SEAL workshops can be on a number of different topics of interest to student organizations. For more information visit miamioh.edu/SEALWorkshops

Up-to-Date, Accurate Roster Maintained on the Hub

To be a member of your organization an individual must be listed on your roster. As such you need to maintain an accurate, up-to-date roster on the Hub with ALL members of your organizations added and previous members removed. (NOTE: You should not batch remove everyone and add new people; only remove people no longer with the organization.)

Frequency: Semesterly

Tier 2 Rewards

Tier 2 rewards include all of Tier 1 rewards, and:

Access to SLANT Design

SLANT Design is a free graphic design service for student organizations. They will help design posters, digital displays, signs, banners, logos, t-shirts, and much more to help promote your organizations. SLANT design is a free service for all Tier 2 organizations and above. For more information visit Design Services.

Ability to request Late Night Miami Funding

Late Night Miami funding is available to be requested in organizations in Tier 2 and above. This funding is used to plan major late night events. For more information visit MiamiOH.edu/latenightmiami .

Ability to request up to $3000 in ASG Funding*

The ability to request ASG Funding. Organizations in Tier 2 will be capped at $3000 for this tier to be split amongst Event, Capital, and Administrative Funding as they need. Organizations may still be part of a Unity Funding Request at their cap of $3000 will not be affected by the Unity Event.

*Cannot receive ASG Funding if you are in the negative in either account or do not submit a payment/fundraising plan to ASG

Ability to request student organization office space in Armstrong

Student organizations in Tier 2 from the fall semester (starting with Fall 2018) will be able to request desk or office space in the Armstrong Student Center in the spring semester of 2019. That space will be applicable for the next academic year. Organizations who drop to Tier 1 may lose their space. Desk and office space in Armstrong is an annual process.

Tier 3

Tier 3 Requirements

Submit for the Student Engagement & Leadership Awards

The Office of Student Activities & Cliff Alexander Office of Fraternity & Sorority Life hosts an annual ceremony to celebrate student organizations, advisors, organization members and programs from each year. Student organizations should submit at least one or more award nominations. For more information visit our Recognition page.

Frequency: Annual (academic year)

Attend 3 SEAL Workshops per semester (5 per academic year)

SEAL Workshops are presented by a number of different offices on campus and held many times throughout the semester. Topics for SEAL workshops can be on a number of different topics of interest to student organizations. For more information visit miamioh.edu/SEALWorkshops.

Frequency: Semesterly

Attend Inclusive Leadership Training SEAL Workshop

Student organizations should send a representative to attend an inclusive Leadership Training annually for their organizations. An inclusive Leadership SEAL Workshop will be hosted each semester. However, organizations can submit to have other programs (such as hosting Safe Zone training) for their organization (where at least 67% of the roster participated), but we will be strict on what can be substituted for the planned training. NOTE: attendance at this SEAL Workshop does not ALSO count as attendance at a number of workshops for that requirement.

Frequency: Annual (academic year)

All events and meetings registered in the Hub

It is required that student organizations submit all events for Hub registration at least 2 weeks before the date of the event. Organizations should submit all events AND meetings to The Hub. We encourage you to track attendance at events and meetings through The Hub.

Frequency: Ongoing

Engage with the campus and/or community

Student organizations should do something to engage the larger campus or community. Whether it is hosting an event open and promoted to the whole campus and/or community or if it is doing a service project to engage the community, organizations should do at least one thing each semester for more than their organization.

Frequency: Semesterly

Tier 3 Rewards

Tier 3 rewards include all of Tier 1 and 2 rewards, and:

Eligible to request Student Activities Diversity and Lanigan Funding

The Office of Student Activities has two funds available for organizations to apply for: the Diversity Fund and the Lanigan Fund. Descriptions available at Student Activities Finances

Ability to request up to $6000 in ASG Funding*

The ability to request ASG Funding. Organizations in Tier 1 will be capped at $6000 for this tier to be split amongst Event, Capital, and Administrative Funding as they need. Organizations may still be part of a Unity Funding Request at their cap of $6000 will be affected by the Unity Event. 

*Cannot receive ASG Funding if you are in the negative in either account or do not submit a payment/Fundraising plan to ASG

Priority ability to request space a table at Winter Mega Fair

Student organizations will have the ability to register for Mega Fair. Attendance is not guaranteed as Mega Fair registration must be completed by the registration date and depending on the number of organizations registering spots will be given on a first-come first-served basis. 

Tier 4

Tier 4 Requirements

Transition “Binder”

Transitions are a critical part of maintaining success from year to year for an organization. Binders may be physical binders, Google Docs, or in any number of formats but should contain important information to help prepare your new leadership team to face the challenges of the new year. Student Activities has some sample materials that can be used to help.  

Frequency: Annual (academic year)

End of Semester Evaluation

Evaluating your semester is an important process to help your organization grow in the future. Each semester you should turn in a complete evaluation with number of programs/events your organization has completed, a summary of the semester, attendance numbers and more.

Frequency: Semesterly

Attend 5 SEAL Workshops per semester / 8 per academic year

SEAL Workshops are presented by a number of different offices on campus and held many times throughout the semester. Topics for SEAL workshops can be on a number of different topics of interest to student organizations.

Frequency: Semesterly

Leadership Training for your organization

You hosted or participated in a leadership training for your organization. Whether representatives of your organization attended the annual Perlmutter Leadership Conference, you hosted a leadership training for new members or any number of other requirements, your organization should be actively working on the development of your members and leadership team. The Wilks Leadership Institute has worked on several programs that will help you fulfill this requirement. View the programs to see what they have to offer.

Frequency: Annual (academic year)

Collaborate with another organization

Whether through a service project, collaborative event, joint meeting, or other method your organization should work collaboratively with another organization to help both groups grow and think outside their individual bubbles.

Frequency: Semesterly

Exemplify the Code of Love and Honor

The Code of Love and Honor symbolizes the values of Miami University. How does your organization display those values? Each year your organization should evaluate how you do so and turn in a written statement on the ways you exemplify the Code of Love & Honor. To learn about the Code of Love and Honor visit miamioh.edu/iammiami.

Frequency: Annual (academic year)

Track Attendance on Hub Events

There are many benefits to tracking attendance via Event Pass or through other means in the Hub. For meetings you can quickly and easily know which members are showing up. For events you will know precisely how many people are showing up to events and can use that tracking for assessments and to help with ASG Funding. 

Frequency: Varies (based on frequency of events)

Tier 4 Rewards

Tier 4 rewards include all of Tier 1, 2, and 3 rewards, and:

Ability to request up to $10,000 in ASG Funding*

The ability to request ASG Funding. Organizations in Tier 4 will be capped at $10,000 for this tier to be split amongst Event, Capital, and Administrative Funding as they need. Organizations may still be part of a Unity Funding Request but their cap of $10,000 will be affected by the Unity Event as it traditionally has.

*Cannot receive ASG Funding if you are in the negative in either account or do not submit a payment/fundraising plan to ASG

$200 towards a retractable banner, tablecloth, vinyl banner or similar

Annually, ASG will provide organizations in Tier 4 a bonus $200 funding towards a capital item to promote their organization. Examples could include a retractable banner, tablecloth, vinyl banner, etc.

5% Less ASG Funding Cutbacks

Due to amounts of funding available versus amounts requested, there frequently have to be cuts to the amount of funding organizations receive. Tier 4 organizations will have 5% lower cuts than other organizations.

Reserved Table at Mega Fair

Organizations arrive early to choose a table at Mega Fair as well as to set-up. Tier 4 organizations will have a selected reserved table at the front of their sections for Fall Mega Fair.

FAQs

Am I required to complete Red Brick Rewards?

If you are a registered student organization (not an affiliated organization, club sport, fraternity or sorority, etc.), then yes, you must complete a Red Brick Rewards submission each semester. If you are an affiliated organization that wishes to apply for ASG Funding, you also must complete Red Brick Rewards.

Am I required to attend training?

Yes, as there are many important topics covered about ASG Funding, event planning and many other topics including changes to policies.

What if we do not need to apply for ASG Funding?

Yes, you still need to if you want to receive other rewards such as registration for Mega Fair (Tier 1) or Late Night Miami Funding (Tier 2), etc.

How can I check our status in Red Brick Rewards?

You can check your status at our Fall 2018 tracking Google Sheet. You may not edit this sheet to input your updates; you must fill out the form.

It says I do not have a certain requirement, but we do. Why?

We can only track what we have access to know about. For all other things, we depend on you submitting the form. For example, your constitution may be up-to-date, but as orgs often edit these annually, we cannot know if your most up-to-date is uploaded unless you tell us. 

My org doesn't get ASG Funding. Do we need to do Buyway training?

If your organization has a financial account on campus, then your treasurer must complete Buyway training. If you have no financial account on campus (Not sure? Check on the Hub by visiting Manage Org, then finance then accounts), you may ask for an exception. If you have an account, you must complete this requirement.

I have something I would like to submit as an alternative for one of the requirements. How do I get that approved?

Please email studentactivities@MiamiOH.edu with the subject "(Name of Organization) RBR Alternative Activity" and describe in detail what you would like to submit. 

My organization has actually shut down. What should we do?

Please email studentactivities@MiamiOH.edu with the subject "(Name of Organization) needs to be inactive" and explain in your email that your organization is inactive, as well as your role in the group. Note: We will check to confirm this.