Paying Companies

In Buyway, you can pay vendors that are companies (i.e., not individuals) through purchase orders (POs) or direct pay. For both methods, you must have an invoice from the vendor in order for payment processing.

Please note: If the payment goes towards a contract, the contract must be attached in Buyway as well.

Purchase Orders

For this payment method, follow this process:

  1. Choose non-catalog item at the top of the Shop screen in Buyway to begin creating a PO for the purchase.
  2. Fill out the form, and check out. 
  3. The vendor then sends our office or your department/student organization an invoice (if you receive it, send the invoice to
  4. Once we review and approve the invoice, it will be paid.

Please note: This is our preferred method for payments.

Direct Pay

If you do not have a PO created in Buyway, you will need to use the direct pay method.

Reminder: Purchases over $5000 must follow Strategic Procurement Procedures for acquiring bids, a contract, sole source justification,etc.

  1. The vendor sends your department/student organization an invoice 
  2. You submit the Company Check Request form in Buyway and attach the invoice.
  3. After all approvals are completed, the Accounts Payable office will issue payment.

Please refer to the Purchasing Policy or the Purchasing Handbook or contact the Office of Strategic Procurement if you have any questions.