Webex Security Options

Listed below are a variety of security features available within Webex. Some of these features have been turned on by default by IT Services, and some can be initiated by the meeting/event organizer either prior to, or during a session.

*Meetings created in Canvas may need to be edited from a Webex client in order to enable these features.

Enabled Already

Require a Password

  • Enabled by default at Miami
  • Available with Canvas-created meetings
  • Available with meetings, events, and training
  • No default, but personal rooms are locked to unauthenticated users
  • Canvas will automatically pass on the password for invitees joining via Canvas links
  • Non-Miami guests will need the password to join
  • Passwords can still be shared by invitees
  • Pseudonymous logins still possible

Use Unlisted Meetings

  • Enabled by default at Miami
  • Available with Canvas-created meetings
  • Available with meetings, events, and training

Display Caller ID for Dial-in Users

  • Enabled by default at Miami
  • Available with Canvas-created meetings
  • Available with meetings, events, and training

Use Entry/Exit Tone

  • Enabled by default at Miami
  • Available with Canvas-created meetings
  • Available with meetings, events, and training
  • Available in personal rooms
  • Not preventative, but raises awareness of attendees entering or exiting a meeting

Before a Meeting

Require Attendee Registration

  • Available with Canvas-created meetings*
  • Available with meetings, events, and training
  • All invitees must register prior to receiving the password and joining information
  • Hosts will have to approve registrations
  • Unnecessary if requiring an account (authentication)
  • More information is available

Require Attendees to Have an Account (requires attendees to authenticate)

  • Enabled by default at Miami for personal rooms
  • Available with Canvas-created meetings*
  • Available with meetings, events, and training
  • Available in personal rooms
  • All attendees must sign-in/authenticate to Miami's Webex site
  • Non-Miami guests won't be able to join
  • This option can be activated using a checkbox in the advanced scheduling options

Don't Allow Join Before Host

  • Available with Canvas-created meetings*
  • Available in personal rooms

Exclude Password from Invitations

  • Available with Canvas-created meetings*
  • Available with meetings, events, and training
  • All invitees must be given the password by means other than the invitation

During a Meeting

Lock a Meeting

  • Enabled by default at Miami for personal rooms
  • Available with Canvas-created meetings
  • Available with meetings, events, and training
  • Available in personal rooms
  • The host must allow attendees into the meeting
  • The host may need to watch for attendees waiting to join for the duration of the meeting
  • This option can be activated after a meeting has started by clicking More (three dots button) and then select Lock

Expel a Participant

  • Available with Canvas-created meetings
  • Available with meetings, events, and training
  • Available in personal rooms
  • Unless expelling every unknown attendee, this should only be done after a disruption occurs
  • This option can be activated from the Participants panel. Select the name of the attendee to expel, then from the Participant menu, choose Expel.

Printable table format of Webex Security Options