Move-in/Move-out/Breaks

Academic Year 2022-2023

Fall Break (October 7, 2022)

The residence halls do not close for fall break. 

Thanksgiving Break (November 23-27, 2022)

  • The residence halls close on Wednesday, November 23, 2022 at noon. 
  • Students who need to stay on campus for any part of the break must request access by clicking on the break housing link in their housing portal.
  • A health and safety inspection will be conducted in every room at the beginning of the break. 
  • The residence halls re-open on Sunday, November 27 at 9am. 

Winter Break and Winter Term (December 9, 2022 - January 22, 2023)

General Information

  • All residence halls will close at 7 p.m. on Friday, December 9, 2022.
  • The residence halls open for the Spring Semester on Sunday, January 22, 2023 at 9 a.m.
  • Residence hall staff will check all student rooms during break to assure that each is secured and free of any safety hazards. (Failure to comply with housing policies may result in judicial action against all residents of the room.)
  • Contractors and/or university staff may need to enter your room for repairs/maintenance during break.
  • If you have a car and are leaving it in Oxford, do not park it on Oxford city streets. Park it in a remote Miami parking lot (Ditmer, Millett or Chestnut).

Before You Leave For Winter Break

  • Unplug all appliances (except refrigerator) and electronics in your room
  • Remove perishable food from your refrigerator but do not turn it off or unplug it.
  • Remove all trash and recyclables from your room and deposit in appropriate dumpsters.
  • Close and lock all windows and doors. Close window blinds half way.
  • Turn heat register or thermostat to the lowest setting.
  • If you have fish in your room, take the fish home and empty the tank before you leave.
  • Remember to take important belongings with you (wallet, purse, ID card, keys, medicine, phone, etc.)
  • Clear out your mailbox.

Safety and Security

  • Vacation periods are a time during which thefts have occurred in the past in the residence halls. Make sure your door is closed and windows are locked before you leave.
  • Special police patrols will take place to assist in the security of the buildings while the halls are closed.

Room and Hall Changes, Vacancies and Students Not Returning

  • If you have been approved for a room change it is your responsibility to work with your hall staff to make the appropriate arrangements for your move. You must: (1) be moved out of your current space prior to leaving for winter break. (2) have your room inspected by Residence Life staff, and (3) leave forwarding address with University Mail Services if leaving Miami University.
  • If you have a vacant bed in your room, your room must be ready to receive a new resident before you leave for the break (bed cleared off, furniture set up, desk/closet/dresser emptied).
  • Students who are academically suspended or dismissed (and are not petitioning) must return to campus and completely vacate their room by 5 p.m. on Saturday, January 21, 2023. Contact the Campus Services Center at 529-5000 to get temporary access to move out.

 Need to stay after closing or during Winter Term?

  • Students  who need to stay after closing or who need housing during the Winter Term should complete a Winter Term Housing Request Form, which can be found through your housing portal.  
  • Students will pay a fee for break housing after December 11.  Students will be charged their daily rate based on their housing rate.
  • Students who do not sign up but manage to get into the building and then enter their room will be charged $55 per day.
  • Residents of Heritage Commons can stay in their apartment for free as stated in their contract but they must still sign up for break housing so their ID can be activated.
  • Students who are taking a Winter Term class who wish to stay on campus should also complete the Break Housing Request in the housing portal and will be automatically approved. Students who wish to stay on campus during Winter Term but are not taking a Winter Term class must submit a request with a valid reason to be on campus and must get electronic approval from the Campus Services Center.
  • Students may not return to campus on December 30 or 31 without prior approval from the Campus Services Center.

January Return to Campus 

  • The residence halls open for the Spring Semester on Sunday, January 22, 2023 at 9 a.m.
  • Classes begin on the Oxford campus on Monday, January 23, 2023.
  • Check back later for information about early arrival.

Spring Break (March 17-26, 2023)

  • Residence halls close at 7 p.m. on Friday, March 17, 2023. Residence halls open at 9 a.m. on Sunday, March 26, 2023. 
  • Students who need to stay after closing should complete a Break Housing Request Form, which can be found through your housing portal.  
  • Students will pay a fee for break housing after December 11.  Students will be charged their daily rate based on their housing rate.
  • Students who do not sign up but manage to get into the building and then enter their room will be charged $55 per day.
  • Residents of Heritage Commons can stay in their apartment for free as stated in their contract but they must still sign up for break housing so their ID can be activated.
  • Students who are taking a Winter Term class who wish to stay on campus should also complete the Break Housing Request in the housing portal and will be automatically approved. Students who wish to stay on campus during Winter Term but are not taking a Winter Term class must submit a request with a valid reason to be on campus and must get electronic approval from the Campus Services Center.
  • Students may not return to campus on December 30 or 31 without prior approval from the Campus Services Center.
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Move-Out (second week of May 2023)

General Information

  • Classes end on Friday, May 5, 2023, with final exams held May 8-12, 2023.
  • Residence halls close at 7 p.m. on Friday, May 12, 2023.
  • 24 hour Quiet Hours begin at 7 pm on Friday, May 5, 2023.
  • Sign up to let the Office of Residence Life staff know when you plan to move-out using the MyPlansForDeparture form. 
  • All residential are encouraged to do some spring cleaning before finals so you're not overwhelmed when it's time to move out.

Checking Out of Your Room

  • All students must be fully moved out of their room by 7 pm on Friday, May 12, 2023.
  • Remove everything from your room, including everything in the drawers and closet. Leave your drawers open.
  • Unplug, empty, defrost and clean your refrigerator. Be sure to also clean the drip trays in the back of your fridge.
  • Take all of your trash and recyclables outside to the dumpster. Do not put trash in the hallways or bathroom receptacles.
  • Ensure your bedframe is right-side up to avoid the $50 fee for resetting your bed.
  • Remove everything from the walls, including any tape residue. Avoid the charges per piece of tape!
  • Sweep your room.
  • When you are ready to depart go to your lobby where you'll find an RA or RD at the check-out table. The RA or RD will come to your room to do an in-person room inspection. The RA or RD will note any damages or cleaning that needs to be done.  Note: the RA does not make the final decisions about room damages and cleaning charges.  The RD will do a final inspection of the rooms to finalize charges. 
  • If damage is not claimed by any individual resident, all occupants of the room will be charged. 
  • RAs do not determine the final charges. Resident Directors and/or Housing Managers from the Physical Facilities Department finalize all charges after closing.
  • Your RA might ask you to do a more thorough job cleaning your room before completing the inspection.

ShareFest

  • Help divert tons of materials from the landfill while helping local social service agencies.
  • There will be a ShareFest drop-off location in every residential community.
  • Donate all still-usable clothing and shoes, cleaning supplies, household goods, microwaves, personal care items and unopened food.
  • Do not donate foam mattress pads, pillows, underwear, opened food or broken items.

Mail

  • Clear all of the mail out of your mailbox.
  • During the summer, mail and USPS packages will be forwarded to students' permanent addresses in Banner. Packages from carriers who charge a forwarding fee (UPS, FedEx, DHL, etc.) will be refused. If you are not returning to campus you should notify senders.

COVID Precautions

  • It is recommended that students, staff and guests wear a face covering in all public areas of the buildings during move-out given the high number of guests people in the building.
  • Wipe carts before and after use. 
  • Practice physical distancing from others during move-out.

Have a great summer!