Room Scheduling Policies and Procedures

Oxford Campus

Through room request software 25Live, student organizations and Miami University staff and faculty members can reserve academic classroom spaces for events such as meetings, study sessions, exams, guest lectures, and film viewings. Step-by-step instructions on how to submit a room request can be found on the 25Live Instructions page.

Students, faculty, and staff use their Miami Unique ID and password to sign into 25Live and submit a request to reserve a classroom. Requests must be submitted with an individual’s account. Any requests submitted with an entity account will not be approved.

Room requests for weekend events must be submitted no later than 10 a.m.(ET) on the preceding Friday. Requests submitted after this will not be approved.

Classrooms are shared spaces within the University community. To remain organized and accessible, all furniture and equipment must be returned to their original positions after use, and all trash from the event must be removed from the room. Failure to comply with this requirement may result in the inability to reserve space in the future.

Requests to use academic classroom space on the Oxford campus will be reviewed by staff members in the Office of the University Registrar. If you have questions about reserving a room on the Oxford campus, contact roomrequest@MiamiOH.edu.

Groups without Miami login credentials may reserve a room by contacting Conference Services at confandeventserv@MiamiOH.edu or 513-529-3591.

Access 25Live

Regional Campuses

To reserve a room on the Hamilton or Middletown campus, visit the Miami Regionals website. 

Requests to reserve classrooms on the Middletown and Hamilton campuses will be reviewed by staff in the Regionals Admission office. If you have questions about reserving a room on the Hamilton or Middletown campuses, contact regrec@MiamiOH.edu.

To reserve a room at Voice of America Learning Center, contact voalc@MiamiOH.edu.

Scheduling Non-Academic Classrooms (Oxford Campus)

Not all spaces on the Oxford campus can be reserved through 25Live. 25Live is only used to reserve academic classroom spaces. This does not include spaces in Armstrong Student Center, Shriver Center, Hall Auditorium, the libraries, or athletic spaces (Yager Stadium, Recreational Sports Center, etc.).

For online reservation room requests in Armstrong Student Center, Marcum Hotel and Conference Center, and Shriver Center, visit the Event Space Registration System.

To reserve a study room in a library or Armstrong Student Center, visit the Miami Libraries website.

The University Events Calendar

When a room is scheduled in 25Live, it will be fed to the University Calendar if it meets the following criteria:

• The event space request was confirmed
• The event is the correct event type. The event type cannot be:
  • Academic Class-related
  • Admissions: Campus Visit/Tour
  • Announcements
  • Final Exam
  • Maintenance
  • Meeting (Regularly scheduled)
  • Orientation
  • Practice
  • Rehearsal
  • Student Org Event/Meeting
  • Section H, M, O, V
  • Testing
  • Training

Student Event Scheduling

For more information about Miami’s student event scheduling policy, visit the Policy Library.