Cash Advances allow you to access travel funds in advance of your travel. This prevents from having to make appropriate travel purchases using your personal funds and allows you to access cash before you travel somewhere.
To request a Cash Advance, you will need to do the following:
Create a request through Workday by creating a new Spend Authorization request.
Spend Authorizations can be utilized WITH or WITHOUT requesting a cash advance.
If you wish to request a Cash Advance, you will need to select the “Cash Advance Requested” box on each expense line item. (Any line items where the box is not checked will not be included in the cash advance)
Attach the completed (and signed) Cash Advance Agreement form to the Spend Authorization header (not to an individual line item).
Up to 14 days in advance. (Requests submitted prior to this time may be returned.)
Requests submitted within 2 business days before the start date are not guaranteed to be processed or received by the requestor by the start date. Adequate time must be given for appropriate review and processing.
Once the Cash Advance travel/event has ended, you will need to do the following:
Submit an Expense Report in Workday, reconciling the Spend Authorization.
If there is money left over, it will need to be returned to the University by providing a check made payable to Miami University and mailed or dropped off to:
Attn: Accounts Payable 107 Roudebush Hall 501. E. High Street Oxford, OH 45056
Certified/cashiers checks or money orders are acceptable.
Accounts Payable will make a notation of the check in Workday once it is received and will forward to Treasury Services for proper processing and accounting.
