IAM Update: Three new affiliations, Google calendars, and more
The IAM Program continues to work on a long list of tasks and activities that are improving not only how our systems talk to each other, but also how we use those systems to improve the level of service we’re providing to students, faculty, and staff at Miami.
IAM Update: Three new affiliations, Google calendars, and more
Our forecast of projected activities can be found at MiamiOH.edu/IAM. Here are several things that the team has been up to lately:
Google Calendar subscriptions
Previously, Google Calendar subscriptions were managed by our legacy systems. We recently moved this functionality to RapidIdentity (RI). There was a brief period for the last several months where automatic subscriptions were not added, and this change was made to bring us back into our desired operating state.
The only change you may have noticed is if you have previously unsubscribed to either of these two calendars:
- All Miami Holidays and Terms
- Religious Observances and Inclusive Scheduling
Employee and student accounts are automatically subscribed to these two calendars. As we turned on the syncing process for Google Calendar subscriptions in RI, we ran the process once through for everyone – so if you have previously unsubscribed, you were subscribed again. (If you wish not to see these calendars, simply uncheck the box in Google Calendar.)
Aside: RapidIdentity now managing Listserv
RapidIdentity is also now managing Listserv, which means that all of our original target systems are on track.
3 new affiliations: What’s in a name?
We don’t have enough time for that, but what we do have enough time for is a not-so-deep dive into the three new affiliations that you will start to see at Miami beginning next week. Within all of our Miami systems, we use “affiliations” to determine what services you should and should not be able to access. For instance, if you have an affiliation of “sta” or staff, you get access to myMiami. Accepted students (acc), however, do not get access to myMiami. In this way, we are able to control who has access to what (which is the basis for identity and access management systems in the first place).
Let’s take a look at the three new affiliations and where they’ll be used:
ALU (alum)
This affiliation will replace Former Student (frs) in our systems. It will be applied to any student who successfully graduates (either from undergraduate or graduate studies). Folks with the ALU affiliation will retain access to certain systems after graduation, including Handshake and Google Drive, for up to one year after they are given this affiliation.
EES (enrollment eligible student)
This affiliation will be applied to folks who engage with Miami in some way during the admissions process. This includes applicant students, folks who withdraw before graduating, and others who are eligible for enrollment but haven’t made the transition to accepted student yet.
INT (international student)
This affiliation will be applied to active and graduated international students who need to retain access to Miami systems and services for longer periods of time.
All of these new affiliations will be used in conjunction with the current list of affiliations. Long story short: We are now able to get more granular with the kinds of accounts we have and the services we allow each account to access. This makes for better access control and helps us make sure that folks are getting into the systems they need!
Stay tuned for more information about IAM and how it’s making technology easier at Miami. In the meantime, check out our forecast of projected dates!
