Share Access

The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records, both financial and academic. FERPA limits release of student record information without the student's written consent; however, it also gives the student's parent(s)/guardian(s) the right to review those records, without the student’s consent, if the parent(s)/ guardian(s) claim the student as a dependent on their Federal Income Tax Return.

Instructions for Students to Grant Access to Student Records

  1. Go to the Sharing Access webpage
  2. Once logged in, choose "Add People."
  3. Enter an email address and choose the relationship for the person you are giving access to and select the “Submit” button.
  4. Indicate what records should be shared with this person and select the "Save" button. Options are:
    • Personal Information (A listing of local address, local phone, and other personal information.)
    • Course Schedule (A listing of courses and meeting times for each term.)
    • Billing Information (A detailed listing of your bill and online bill paying.)
    • Grades (The midterm and final grades for each course for each term.)
    • Financial Aid (A listing of all financial aid requirements and awards for each term.)
    • Housing (Information concerning your housing plan.)
  5. After selecting “Save” you can continue to add additional people or edit and remove access that has been previously granted.

The individual being granted access will receive an email at the email address provided in step 3 above.  The email will contain instructions for logging into myMiami and accessing the "Families" tab. If you have questions or concerns about the login process, please contact IT Services at ITHelp@MiamiOH.edu or 513-529-7900. If you have been granted access and need to reset your password, please visit the password reset page. Students can also edit access for each individual user by returning to Step 1 above.

A family member or other individual can also initiate a request for access to the student's account. An account will be established with the student’s consent. Access remains in effect unless modified or terminated by the student.

Instructions for Access by Demonstrating Dependency

If a student does not grant access via myMiami, the parent may submit a copy of the first page of their most recent Federal Income Tax Return verifying that the student is claimed as a dependent for federal (IRS) income tax purposes. To continue access to a student's record via the dependency exception, a copy of the first page of the federal tax return must be submitted each year. The tax return must be submitted along with a written statement signed by the parent affirming the student has been claimed as a dependent.

The first page of the tax return should be redacted to remove all social security numbers except the students. Income information may also be redacted. If a student is claimed as a dependent by either parent for tax purposes, then both parents may have access under this provision.

Submit the documents to One Stop, 301 S. Campus Ave., Oxford, OH 45056.

Please note that online viewing of information is not possible when access is granted by demonstrating dependency. Information can be obtained by calling, emailing, or visiting the One Stop in person.