Spring Sprint
Open: Jan. 19-Feb. 27
Paused: Feb. 28-April 12
Earliest Project Due Date: March 23
Project Intake Process
University Communications and Marketing provides marketing and communications services to the university community. If you are seeking our support, please review our project intake process below and submit your request.
Submission Timeline
UCM uses a sprint-based system for new work. Be mindful of open and paused request periods for each sprint. Projects must have a due date at least two months from the start of the request period to allow for planning and execution. You can submit requests during a pause, but they won’t be reviewed until the next sprint.
Summer Sprint
Open: April 13-May 22
Paused: May 23-July 19
Earliest Project Due Date: June 15
Fall Sprint
Dates coming soon
Winter Sprint
Dates coming soon
Regionals Requests
The Regionals Marketing team will not accept any new project requests from May 1 through August 1, 2026, so that all communication can pivot fully to our Polytechnic branding. The Regionals team will continue to review intake requests through April 23. After our Polytechnic brand is launched, we will continue with normal intake sprint schedules.
Review Process
If you are seeking UCM’s support, submit a project request so that your request will enter our queue to be reviewed. A project request should be submitted for all projects; please do not email UCM members individually. This may delay your request being reviewed.
When to Submit
UCM accepts project requests during four sprints throughout the year. Refer to the Project Intake Submission Timeline for more details.
How to Submit
Use our project request form. Have this information prepared for your submission:
- Goals and objectives
- Messaging
- Strategic priority
- Due date
- Audience (and quantity/target audience size)
- Estimated budget and Cost Center
What we Review
During each sprint, we will review all requests that are submitted through the project request form on Mondays. Projects submitted after Monday afternoon will be reviewed the following week. Before accepting a request, we will review each submission to see if it aligns with the University’s strategic priorities and if UCM has the available resources/time to help with the request.
What Happens After Your Request is Reviewed?
Once UCM has reviewed your request, we will determine one of the following outcomes:
Your Project Request is Approved
UCM will reach out to you to let you know your project has been approved and work with you on kicking off the project, as needed.
Your Project Request is on Hold
UCM isn’t able to make a decision on your request and needs more information. We will connect with the appropriate parties to gather more information before making a final decision.
Your Project Request is Denied With Additional Resources
UCM is unable to assist with the project, but we can provide some additional resources to help you complete the project on your own. Projects could be denied for the following reasons:
- Your project does not meet one of the University’s strategic priorities.
- We cannot complete the project within the requested due date.
- The deliverable is not a service that UCM provides.
University Communications and Marketing
22 Nellie Craig Walker Hall
301 S. Campus Ave.
Oxford, OH 45056