Workday Journey Maps
Journey Maps
When and how will you be impacted by Miami’s transition to Workday Student? These journey maps help targeted groups know what to expect.
Demo Opportunities
Preview Workday Student’s capabilities by attending targeted demos.
| Month | Demo | Audience | Description |
|---|---|---|---|
| March 2026 | Curriculum Management | Schedulers and Department Chairs | Discover how Workday streamlines curriculum management with simplified course section creation and ongoing maintenance. |
| April 2026 | Advising Tools | Advisors | Explore Workday’s advising tools, such as academic progress reports (APRs), and student cohorts. |
| May 2026 | New ROR Process | Advisors and Department Admins | Learn how Workday will facilitate Miami’s registration override process (ROR) and your role in supporting students with this tool. |
| June 2026 | Athletics | Coaches and Athletics Support Staff | See how Workday helps athletics staff view and maintain student rosters while easily accessing student profiles. |
| July 2026 | Specific Populations | Impacted Staff | Get a look at how Workday enables reporting of specific populations, including veterans, Greek life, international students, and more. |
Additional demos will be scheduled for the fall of 2026, including on the Instructor Dashboard, Registration and APRs, and Grading. A Student Sneak Peek will also take place in this fall. Stay tuned for the timeline.
Advisors
| Month | What I Can Expect | Description |
|---|---|---|
| November 2025 | Demo Plans | Viewable on the Workday Info Website |
| January 2026 | Demo Schedule | Pushed to All Faculty and Staff through Email |
| March 2026 | Town Hall | Project Update, Introduction to Demos |
| April 2026 | Advising Tools Demo | Academic Progress Reports, Cohorts, Student Profile, Program of Study Changes |
| Advising Tools Newsletter | Demo Recap: Reference Material for Topics Covered During “Advising Tools” Demo | |
| May 2026 | New ROR Process Demo | New Registration Override Process |
| New ROR Process Newsletter | Demo Recap: Reference Material for Topics Covered During “New ROR Process” Demo | |
| July 2026 | Town Hall | Project Update |
| October 2026 | Town Hall | Project Update, Celebration of First Move-to-Production, Details of Milestones 1 and 2 |
| November 2026 | Mock Semester | Event Facilitated by the Implementation Team, Designed to Simulate Activities that Occur Throughout the Semester and Practice Key Functions in Workday |
| Town Hall for Students* | Timeline, Major Impacts, Support Resources | |
| Workday Sneak Peek Demo for Students* | Opportunity for Students to Observe Key Tasks (Such as Registration and Bill Payment) in Workday | |
| Workday Sneak Peek Newsletter for Students* | Demo Recap: Reference Material for Topics Covered During “Workday Sneak Peek” Demo | |
| December 2026 | Training Messaging for Milestones 3, 4, and 5 | Communicate Timing and Expectations Regarding Training for Milestones 3, 4, and 5 (Occurring in Spring/Summer 2027) |
| February 2027 | Training Registration (Milestones 3, 4, and 5) | Users Impacted by Functionality Released at Milestones 3, 4, and 5 will Register for Relevant Training Courses |
| Town Hall | Preparing for Milestone 3 | |
| Registration Details Newsletter | Information Distributed to Advisors Outlining Details of Upcoming Course Registration in Workday | |
| APRs and Registration Demo for Students* | Opportunity for Students to Observe How To Use Academic Progress Reports and Manage Course Registration in Workday | |
| APRs and Registration Newsletter for Students* | Demo Recap: Reference Material for Topics Covered During “APRs and Registration” Demo | |
| March 2027 | Advising Sessions for Registration | Meet with students to assist them with Fall 2027 course registration which will take place in Workday |
| Rollout of New Advising Tool Begins | Introduced to Workday’s advising tool, called Academic Progress Reports (APRs), which will replace Degree Audit Reports (DARs) in Fall 2027. Note: DARs will remain available for use in Spring and Summer 2027 because APRs are finalized during the last stage of our transition to Workday Student. |
|
| April 2027 | Course Registration for Students* | Milestone 3: Students register for Fall 2027 courses in Workday |
| June 2027 | Transcript Generation | Generate Transcripts in Workday |
| August 2027 | Grading Demo | Grading Capabilities (Attendance Verification, Midterm and Final Grade Entry, Grade Changes) |
| Grading Newsletter | Demo Recap – Reference Material for Topics Covered During “Grading” Demo | |
| Grading/End-of-Term Processing | Milestone 5: Summer 2027 Course Grading and End-of-Term Processing will take place in Workday | |
| Completion of Miami’s Transition to Workday | All transactions will take place in Workday for the 2027-28 academic year |
* To help you support your students throughout this transition, we have noted several student impacts in this journey map.
Deans and Administrative Support Staff
| Month | What I Can Expect | Description |
|---|---|---|
| November 2025 | Demo Plans | Viewable on the Workday Info Website |
| January 2026 | Demo Schedule | Pushed to All Faculty and Staff through Email |
| March 2026 | Town Hall | Project Update, Introduction to Demos |
| Curriculum Management Demo | Course Section Creation and Ongoing Maintenance | |
| Curriculum Management Newsletter | Demo Recap: Reference Material for Topics Covered During “Curriculum Management” Demo | |
| April 2026 | Advising Tools Demo* | Academic Progress Reports, Cohorts, Student Profile, Program of Study Changes |
| Advising Tools Newsletter* | Demo Recap: Reference Material for Topics Covered During “Advising Tools” Demo | |
| May 2026 | New ROR Process Demo* | New Registration Override Process |
| New ROR Process Newsletter* | Demo Recap: Reference Material for Topics Covered During “New ROR Process” Demo | |
| July 2026 | Town Hall | Project Update |
| October 2026 | Town Hall | Project Update, Celebration of First Move-to-Production, Details of Milestones 1 and 2 |
| Instructor Dashboard Demo* | Instructor Dashboard Features (Teaching Schedule, Course Roster, Student Profiles) | |
| Instructor Dashboard Newsletter* | Demo Recap: Reference Material for Topics Covered During “Instructor Dashboard” Demo | |
| November 2026 | Mock Semester | Event Facilitated by the Implementation Team, Designed to Simulate Activities that Occur Throughout the Semester and Practice Key Functions in Workday |
| Town Hall for Students* | Timeline, Major Impacts, Support Resources | |
| Workday Sneak Peek Demo for Students* | Opportunity for Students to Observe Key Tasks (Such as Registration and Bill Payment) in Workday | |
| Workday Sneak Peek Newsletter for Students* | Demo Recap: Reference Material for Topics Covered During “Workday Sneak Peek” Demo | |
| December 2026 | Training Messaging for Milestones 3, 4, and 5 | Communicate Timing and Expectations Regarding Training for Milestones 3, 4, and 5 (Occurring in Spring/Summer 2027) |
| February 2027 | Training Registration (Milestones 3, 4, and 5) | Users Impacted by Functionality Released at Milestones 3, 4, and 5 will Register for Relevant Training Courses |
| Town Hall | Preparing for Milestone 3 | |
| Registration Details Newsletter* | Information Distributed to Advisors Outlining Details of Upcoming Course Registration in Workday | |
| APRs and Registration Demo for Students* | Opportunity for Students to Observe How To Use Academic Progress Reports and Manage Course Registration in Workday | |
| APRs and Registration Newsletter for Students* | Demo Recap: Reference Material for Topics Covered During “APRs and Registration” Demo | |
| March 2027 | Advising Sessions for Registration | Meet with students to assist them with Fall 2027 course registration which will take place in Workday |
| Rollout of New Advising Tool Begins* | Introduced to Workday’s advising tool, called Academic Progress Reports (APRs), which will replace Degree Audit Reports (DARs) in Fall 2027. Note: DARs will remain available for use in Spring and Summer 2027 because APRs are finalized during the last stage of our transition to Workday Student. |
|
| April 2027 | Milestone 3 | Students Register for Fall 2027 Courses in Workday |
| June 2027 | Milestone 4 | Payment Plans, Student Financials Balances, and Transcript Generations in Workday |
| August 2027 | Grading Demo* | Grading Capabilities (Attendance Verification, Midterm and Final Grade Entry, Grade Changes) |
| Grading Newsletter* | Demo Recap – Reference Material for Topics Covered During “Grading” Demo | |
| Milestone 5 | Summer 2027 Course Grading and End-of-Term Processing will take place in Workday | |
| Completion of Miami’s Transition to Workday | All transactions will take place in Workday for the 2027-28 academic year |
* To help you support your advisors, instructors and students, throughout this transition, we have noted several of their impacts in this journey map.
Instructors
| Month | What I Can Expect | Description |
|---|---|---|
| November 2025 | Demo Plans | Viewable on the Workday Info Website |
| January 2026 | Demo Schedule | Pushed to All Faculty and Staff through Email |
| March 2026 | Town Hall | Project Update, Introduction to Demos |
| July 2026 | Town Hall | Project Update |
| October 2026 | Town Hall | Project Update, Celebration of First Move-to-Production, Details of Milestones 1 and 2 |
| Instructor Dashboard Demo | Instructor Dashboard Features (Teaching Schedule, Course Roster, Student Profiles) | |
| Instructor Dashboard Newsletter | Demo Recap: Reference Material for Topics Covered During “Instructor Dashboard” Demo | |
| November 2026 | Mock Semester | Event Facilitated by the Implementation Team, Designed to Simulate Activities that Occur Throughout the Semester and Practice Key Functions in Workday |
| Town Hall for Students* | Timeline, Major Impacts, Support Resources | |
| Workday Sneak Peek Demo for Students* | Opportunity for Students to Observe Key Tasks (Such as Registration and Bill Payment) in Workday | |
| Workday Sneak Peek Newsletter for Students* | Demo Recap: Reference Material for Topics Covered During “Workday Sneak Peek” Demo | |
| December 2026 | Training Messaging for Milestones 3, 4, and 5 | Communicate Timing and Expectations Regarding Training for Milestones 3, 4, and 5 (Occurring in Spring/Summer 2027) |
| February 2027 | Training Registration (Milestones 3, 4, and 5) | Users Impacted by Functionality Released at Milestones 3, 4, and 5 will Register for Relevant Training Courses |
| Town Hall | Preparing for Milestone 3 | |
| APRs and Registration Demo for Students* | Opportunity for Students to Observe How To Use Academic Progress Reports and Manage Course Registration in Workday | |
| APRs and Registration Newsletter for Students* | Demo Recap: Reference Material for Topics Covered During “APRs and Registration” Demo | |
| March 2027 | Advising Sessions for Student Registration* | Meet with students to assist them with Fall 2027 course registration which will take place in Workday |
| April 2027 | Course Registration for Students* | Milestone 3: Students register for Fall 2027 courses in Workday |
| June 2027 | Transcript Generation | Generate Transcripts in Workday |
| August 2027 | Grading Demo | Grading Capabilities (Attendance Verification, Midterm and Final Grade Entry, Grade Changes) |
| Grading Newsletter | Demo Recap – Reference Material for Topics Covered During “Grading” Demo | |
| Grading/End-of-Term Processing | Milestone 5: Summer 2027 Course Grading and End-of-Term Processing will take place in Workday | |
| Completion of Miami’s Transition to Workday | All transactions will take place in Workday for the 2027-28 academic year |
* To help you support your students throughout this transition, we have noted several student impacts in this journey map.
Schedulers and Curriculum Managers
| Month | What I Can Expect | Description |
|---|---|---|
| November 2025 | Demo Plans | Viewable on the Workday Info Website |
| January 2026 | Demo Schedule | Pushed to All Faculty and Staff through Email |
| March 2026 | Town Hall | Project Update, Introduction to Demos |
| Curriculum Management Demo | Course Section Creation and Ongoing Maintenance | |
| Curriculum Management Newsletter | Demo Recap: Reference Material for Topics Covered During “Curriculum Management” Demo | |
| June 2026 | Training Messaging for Milestones 1 and 2 | Communicate Timing and Expectations Regarding Training for Milestones 1 and 2 (Occurring in Fall 2026) |
| July 2026 | Town Hall | Project Update |
| August 2026 | Training Registration (Milestones 1 and 2) | Users Impacted by Functionality Released at Milestones 1 and 2 Register for Relevant Training Courses |
| October 2026 | Milestone 1 | Courses and Programs of Study Loaded in Miami’s Live Workday Environment |
| Town Hall | Project Update, Celebration of First Move-to-Production, Details of Milestones 1 and 2 | |
| November 2026 | Training | How to Maintain Section Schedules in Workday |
| Mock Semester | Event Facilitated by the Implementation Team, Designed to Simulate Activities that Occur Throughout the Semester and Practice Key Functions in Workday | |
| December 2026 | Milestone 2 | Create Fall 2027 Section Schedules in Workday |
| February 2027 | Town Hall | Preparing for Milestone 3 |
| August 2027 | Completion of Miami’s Transition to Workday | All transactions will take place in Workday for the 2027-28 academic year |
Contact the Workday Team
Miami University
501 E. High St.
Oxford, OH 45056
