Info for Faculty/Staff who Manage the Course Schedule​

Workday Student Journey

Month	What I Can Expect	Description
November 2025	Demo Plans	Viewable on the Workday Info Website
January 2026	Demo Schedule	Pushed to All Faculty and Staff through Email
March 2026	Town Hall	Project Update, Introduction to Demos
	Courses and Course Sections Demo	Course Section Creation and Ongoing Maintenance
July 2026	Town Hall	Project Update, Training Timeline Announced
October 2026	Town Hall	Project Update
November 2026	Mock Semester	Event Facilitated by the Implementation Team, Designed to Simulate Activities that Occur Throughout the Semester and Practice Key Functions in Workday
December 2026	Section Schedule Creation	Create Fall 2027 Section Schedules in Workday
February 2027	Town Hall	Preparing for Student Registration in Workday
August 2027	Completion of Miami’s Transition to Workday	All transactions will take place in Workday for the 2027-28 academic year

These courses will follow the standard course section naming convention with the addition of the modifier at the end (e.g. ENG 435 A-A).​

Schedulers will receive an error message if a room is unavailable when creating a course section, and we are working to develop some reports to provide increased visibility into where the conflict/overlap is occurring.​

No, all courses must be created within the academic period dates.​

Workshop courses can be built with any start/end dates so long as they do not fall outside the start and end dates for the academic term.​ Unless otherwise approved by the Office of the University Registrar, all other courses (non-workshop) should use the non-standard academic period dates.​

Most things known as attributes in Banner are referred to as tags in Workday. Tags live in two different places: the course and the course section. Any tags that live on the course cannot be changed, but additional tags can be added at the course section level.​

All schedulers will be placed in a specific security group in Workday that allows them to access the different scheduling tasks from their own account.​

No, because we so frequently deal with cross-listed (or what will be referred to as overlap in Workday) courses, we couldn’t apply restrictions that allowed schedulers to only develop courses within their department. Leadership trusts that everyone will do the work they are responsible for, and therefore did not want to restrict anyone in case there are special circumstances, such as covering for another area or department.​

Term codes (e.g. 202710) will be retired with the transition to Workday. Terms in Workday will be
referred to as “2027 Fall Semester” as an example.​

Schedulers will have to build the first academic year of course sections in Workday and then the course sections will roll from like terms just as they did in Banner as long as there is not a major change to the structure of the academic calendar (e.g. completely changing the parts of term). If we have to add a new part of term, resulting in a new academic calendar, then we would be required to create the entire academic year again. The likelihood of this is not high, and it is our goal to prevent it for as long as possible.​

CRNs are unique to Banner. Course sections in Workday will be identified by the section code (e.g. ENG 111-A, ENG 111-B, etc.) Students, staff, and faculty will all view these section codes in the same format.​

No, this page cannot be altered/changed.​

The information that pre-populates from the course to the section will display when you start the course section creation process. The schedulers will need to populate any other required information. More detailed instructions will be provided as we approach training delivery.​

Like the “Projected” field in Banner, this will give the Office of the Provost an idea of the anticipated enrollment in a course section while allowing the department to manage actual capacity.​

Yes, “Public Notes” will be viewable on the schedule for anyone to see, similar to the text currently entered in SSATEXT, and here you don’t have to worry about entering a special character to get it to appear.​

We have added the “Standard Fall/Spring” and “Standard Summer” time blocks for easy entry while creating a course section.​

In an effort to be as transparent as possible, we want to recognize that this will be a bit of a challenge in Workday. We are working on a report to assist with identifying an open location for a course section based on meeting pattern because Workday does not display this like Banner did. However, Workday provides good guardrails through error messages with detailed descriptions which you will receive if you enter a location that has already been added while building a course section.​

The “cross-list” term does not exist in Workday. In Workday, the term “overlap” is used when two or more courses share the same meeting pattern and location. More will be relayed as we approach formal training, but it is important to know now that if courses are not properly overlapped, only one course will carry the location when the course is published.​

Instructor eligibility will continue to be managed by HR/Academic Personnel. Instructors will either be listed as “instructor” or “co-instructor.” Start date of the course and the new instructor will need to match an effective date. A singular individual will be identified as the instructor, and the rest will be listed as co-instructors; Workday does not allow more than one person to be listed as an instructor.​

We are developing reports to give us the equivalent of the “Banner proof” functionality, so if you are used to printing to proof your schedule, you should be able to continue to do so.​